Holiday Maintenance Menu path : Configurations > Holiday Maintenance
Here you can configure, the holidays or non-working days followed or being scheduled for the institute.
Holiday Maintenance -General Details
Holiday Maintenance -Holiday Details
Screen Fields Overview
Field Name
Field Type
Mandatory
Data Nature
Remarks
Month
Drop down
Yes
Select the any one below January to December
Select the month for which have to enter holiday
Year
Drop down
Yes
Select any one below 2017 to 2040
Select the year for which have to enter holiday
Class
Suggestion List
No
Alpha Numeric characters
By default, System will pick “ALL” as value for class field in the screen.
If institute want enter holiday for specific class mention the Class code and class description
Calendar
Calendar
Yes
Select any one below
Green Colour-Working day
Red Colour- Holiday
Yellow Colour- Forenoon Working day
Blue Colour- Afternoon Working Day
Select he desired day to toggle the statuses
Green Colour-Working day
Red Colour- Holiday
Yellow Colour- Forenoon Working day
Blue Colour- Afternoon Working Day
Q: How to schedule Holidays for given month?
Holiday Maintenance can be done by following the below steps:
Choose Menu (Configurations > Holiday Maintenance) from Menu tree .
Click “Create” in the step1.
Enter the Month, Year and Class.
By default, System will pick “ALL” as value for class field in the screen” ALL” value in the class means that this holiday schedule is for all of the classes across the institute.
To maintain holiday for a specific class having the different holiday schedule, mention the class code at class field.
Click “Next” at the bottom of the screen.
System will default the calendar in the next screen with Saturday and Sunday as holiday. Weekend Holidays have coloured red and other dates have green colour as working days.
Click at the desired day to toggle the statuses of the days as below
Green colour-Working day
Red colour-Holiday
Yellow colour-Forenoon working day
Purple colour-Afternoon working day
Once you reach last step, you may enter remarks about the Creation. This remark can be seen in the field ‘maker remarks’, under the audit tab of the full record view. If maker of the record wants to convey some message to checker or they want to keep some notes, they can type it here. Checker can see the same before authorization under the audit tab in the screens.
Click “Save”.
Tips:
Only Admin and Other Staff can create the Holiday Maintenance.
Q: How to view the Holidays for given month?
Holiday Maintenance can be Viewed by following the below steps:
Choose Menu (Configurations > Holiday Maintenance) from Menu tree.
Click “View” in the step1.
You will see the filter screen now, where in you can see below search filters which can be used to list out the records
Year
Month
AuthStatus
AuthStatus filter can be used to fetch records which are either Authorized (Verified) or unauthorized (Not Verified) by admin Please type value for any one of above filters and then press next
You can see all the resulted records which are satisfied by your above chosen search filter.
If there is only one resulted record for the given filter, system will automatically take you next step, otherwise click on record which needs to be Viewed
Then System will bring full detailed view of the record; You can see General, Holiday and Audit tabs. You can click the tab to see corresponding details.
Q: How to Change the Holidays for given month?
Holiday Maintenance can be modified by following the below steps:
Choose Menu (Configurations > Holiday Maintenance) from Menu tree.
Click “Edit” in the step1.
Change the existing details with the new ones, for the desired configuration.
You will see the filter screen now, where in you can see below search filters which can be used to list out the records
Year
Month
Auth Status
AuthStatus filter can be used to fetch records which are either Authorized (Verified) or unauthorized (Not Verified) by admin Please type value for any one of above filters and then press next
Click “Next” in the bottom on the screen.
You can see all the resulted records which are satisfied by your above chosen search filter.
If there is only one resulted record for the given filter, system will automatically take you next step, otherwise click on record which needs to be modified.
Then System will bring full detailed view of the given month. You can see General, Holiday and Audit tabs. You can click the tab to modify corresponding details.
Click at the desired day to toggle the statuses of the days as below
Red colour-Holiday
Yellow colour-Forenoon working day
Purple colour-Afternoon working day
Then click next button in the bottom.
Once reach last step, you may enter remarks about the Modification. This remark can be seen in the field ‘maker remarks’, under the audit tab of the full view of the record. If maker of the record wants to convey some message to checker or they want to keep some notes, they can type it here. Checker can see the same before authorization under the audit tab in the screens
Click “Save”.
Tips:
Only Admin and Other Staff can Modify the Holiday Maintenance.
Modification scenarios
Modification can be done for the following scenarios:
If there is a change in already existing record in Holiday maintenance.
Q: How to Delete the Holidays Maintenance?
Holiday Maintenance can be Deleted by following the below steps:
Choose Menu (Configurations > Holiday Maintenance) from Menu tree
Click “Delete” in the step1.
You will see the filter screen now, where in you can see below search filters which can be used to list out the records
Year
Month
Auth Status
AuthStatus filter can be used to fetch records which are either Authorized (Verified) or unauthorized (Not Verified) by admin Please type value for any one of above filters and then press next
Click “Next” at the bottom of the screen to proceed.
You can see all the resulted records which are satisfied by your above chosen search filter.
If there is only one resulted record for the given filter, system will automatically take you next step, otherwise click on record which needs to be deleted.
You can see full view of the record now.
Click “Delete” in the bottom of the screen.
Tips:
The Person who Creates the Record can only delete that record.
Deletion scenarios
Deletion can be done for the following scenario:
Other staff mistakenly created the record for the Holiday Maintenance, and it is not yet authorized by Admin, they can delete the record.
Other staff mistakenly modify the Holiday Maintenance, and it is not yet authorized by Admin, they can delete the modification version.
Q: How to Authorize the Holidays Maintenance?
Authorize means that record created or modified by one staff should be verified by admin. If one level of authorization steps is not required , you can avoid the same by allowing auto-authorization for Teacher / Other staff users. This can be done from User->Role screen, Please refer user manual of User -> Role screen for more details. Academic Year configuration can be authorized by following the below steps.
Choose Menu (Configurations > Holiday Maintenance) from Menu tree
Click “Authorize” in step1.
The unauthorized Holiday maintenance records will be displayed
If there is only one unauth record, system will automatically take you next step, otherwise click on record which needs to be authorized
Then system will show you the full details of the record, you can verify the details
Click “Next” in the bottom on the screen.
Once you reach last step, if you want to enter any remarks about this authorization or rejection, you can enter here. This can be viewed under “Checker Remarks” field of audit tab of the full record view.
Click “Auth” or “Reject”.
Tips:
Authorize means that record created or modified by one staff should be verified by admin.
If the record is modified by admin, then that record is Auto authorized or Auto Verified. So, there is no need of authorization or verification by another admin.
During Authorization admin can either Authorize or Reject the created or modified records. They can reject the record in the case of error in modification.
Authorization scenarios
Authorization can be done for the following scenarios:
After creation or modification, in order to apply the changes throughout the application, it requires an authorization or verification from the admin.
During verification Admin can find the human errors.
Q: Why Does Institute need this Holiday Maintenance in the application?
Institute cannot do attendance for holiday.
The Holidays do not show up on dashboard’s event calendar
No of working days for the attendance percentage calculation will be arrived based on this holiday configuration
Case Study
For Example, Dubai-based ABC School have 1 Full day holiday on 9th November, 2 half day forenoon holiday on 22nd and 24th November, 1 half day Afternoon holiday on 29th November month as holidays or non-working days for all classes.
But they have special case that 2 half day Holiday forenoon on 22 and 24th November, 1 half day Holiday Afternoon 29 November month as holidays or non-working days for the “Year 10 class
Above scenario can be configured as below by either admin or other staff in Institute=>Holiday Maintenance.
Month
Year
Class
Holiday
November
2021
ALL
Date
Maintenance
09-11-2021
Holiday (Red)
22-11-2021
Holiday Forenoon (Yellow)
24-11-2021
Holiday Forenoon (Yellow)
29-11-2021
Holiday Afternoon (Purple)
November
2021
10
Date
Maintenance
09-11-2021
Holiday (Red)
22-11-2021
Holiday Forenoon (Yellow)
24-11-2021
Holiday Forenoon (Yellow)
29-11-2021
Holiday Forenoon (Purple)
For Example, US-based ABC College have 1 Full day holiday on 9th November, 2 half day forenoon holiday on 22nd and 24th November,1 half day Afternoon holiday on 29th November month as holidays or non-working days for all classes.
But they have special case that 2-half day Holiday forenoon on 22 and 24th November, 1 half day Holiday Afternoon on 29 November month as holidays or non-working days for the class “computer science year 3”.
Above scenario can be configured as below by either admin or other staff in Institute=>Holiday Maintenance.
Month
Year
Class
Holiday
November
2021
ALL
Date
Maintenance
09-11-2021
Holiday (Red)
22-11-2021
Holiday Forenoon (Yellow)
24-11-2021
Holiday Forenoon (Yellow)
29-11-2021
Holiday Afternoon (Purple)
November
2021
CSE3
Date
Maintenance
22-11-2021
Holiday Forenoon (Yellow)
24-11-2021
Holiday Forenoon (Yellow)
29-11-2021
Holiday Forenoon (Purple)
For Example, Japan-based “XYZ computer Training Institute” have 1 Full day holiday on 9th November, 2 half day forenoon holiday on 22nd and 24th November,1 half day Afternoon holiday on 29th November month as holidays or non-working days for all classes.
But they have special case that 2-half day Holiday forenoon on 22 and 24th November, 1 half day Holiday Afternoon on 29 November month as holidays or non-working days for the "“Python programming class”.
Above scenario can be configured as below by either admin or other staff in Institute=>Holiday Maintenance.
