Admin User Manual
| Field Name | Field Type | Mandatory | Data Nature | Remarks | |
|---|---|---|---|---|---|
| Class | Suggestion List | Yes | Alpha numeric character | select the class to enter the attendance for student | |
| Date | Date Picker | Yes | Date | Select the date to enter the attendance for student | Attendance Details |
| Student Name | List | Yes | All Students in the class is displayed here automatically | ||
| Attendance | Button | Yes | P - Present L - Leave (informed) A - Absent (uninformed) |
You can mark attendance for the student by toggling the button |
- Choose Menu (Classroom Activities-->Attendance) from Menu tree.
- Click “Create” in the menu in step 1.
- Fill in the necessary fields. (refer to the screen fields overview table above)
- Click “Next” at the bottom of the screen to move on to the next steps.
- System will bring all the students being studied in the given class.
- Click on the coloured button (P/L/A) to toggle attendance for the student
- P - Present
- L - Leave (informed)
- A - Absent (uninformed)
- Once reach the last step, you may enter remarks about the Creation. This remark can be seen in the field ‘maker remarks’, under the audit tab of the full record view. If the maker of the record wants to convey some message to the checker or they want to keep some notes, they can type it here. The Checker can see the same before authorization under the audit tab in the screens.
- Click “Save” in the last step.
- Admin, Teacher, and Other Staff can create the Attendance.
- Attendance is not required authorization or verification; it will be automatically authorized when teacher marks the attendance.
- Choose Menu (Classroom Activities-->Attendance) from Menu tree.
- Click “View” in the step1.
- You will see the filter screen now, where in you can see below search filters which can be used to list out the records
- From Date
- To Date
- Class
- Auth Status
- You can see all the resulted records which are satisfied by your above chosen search filter.
- If there is only one resulted record for the given filter, system will automatically take you next step, otherwise click on record which needs to be Viewed
- Then System will bring full detailed view of the record; you can see General, Attendance and Audit tabs. You can click the tab to see corresponding details.
- Choose Menu (Classroom Activities-->Attendance) from Menu tree
- Click “Edit” in the step1.
- You will see the filter screen now, wherein you can see below search filters which can be used to list out the records.
- From Date
- To Date
- Class
- Auth Status
- You can see all the resulted records that are satisfied by your above-chosen search filter.
- If there is only one resulted record for the given filter, the system will automatically take you next step, otherwise click on record which needs to be modified.
- Then the System will bring the full detailed view of the record; you can see General, Attendance and Audit, you can click the tab to modify corresponding details.
- You can change the details of the required fields.
- Click “Next” in the bottom on the screen.
- Once reach the last step, you may enter remarks about the Modification. This remark can be seen in the field ‘maker remarks’, under the audit tab of the full view of the record. If maker of the record wants to convey some message to checker or they want to keep some notes, they can type it here. Checker can see the same before authorization under the audit tab in the screens.
- Click “Save”.
- If there is a change in already existing record of Attendance.
- If there is period wise or noon wise attendance, first period or forenoon attendance can be created for the given date as new record, then further periods or afternoon attendance can be marked by modifying the already created record.
- Choose Menu (Classroom Activities-->Attendance) from Menu tree.
- Click “Delete” in the step1.
- You will see the filter screen now, where in you can see below search filters which can be used to list out the records
- From Date
- To Date
- Class
- Auth Status
- You can see all the resulted records which are satisfied by your above-chosen search filter.
- If there is only one resulted record for the given filter, the system will automatically take your next step, otherwise click on the record which needs to be deleted.
- System will bring full detailed view of the record.
- Click “Delete” in the bottom of the screen.
- Teacher/Other staff mistakenly created the Attendance, and it is not yet authorized by Admin, they can delete the record.
- Teacher/Other staff mistakenly modify the Attendance, and it is not yet authorized by Admin, they can delete the modification version.
- Choose Menu (Classroom Activities-->Attendance) from Menu tree
- Click “Authorize” in step1.
- The unauthorized Attendance record will be displayed
- Click “Next” in the bottom on the screen.
- Once you reach last step, if you want to enter any remarks about this authorization or rejection, you can enter here. This can be viewed under “Checker Remarks” field of audit tab of the full record view.
- Click “Auth” or “Reject”.
- Authorize means that record created or modified by one staff should be verified by admin.
- If the record is modified by admin, then that record is Auto authorized or Auto Verified. So, there is no need of authorization or verification by another admin.
- During Authorization admin can either Authorize or Reject the created or modified records. They can reject the record in the case of error in modification.
- After creation or modification, in order to apply the changes throughout the application, it requires an authorization or verification from the admin.
- During verification, Admin can find the human errors.
- Choose Menu (Student Level Tracking=>Attendance) from Menu tree.
- You will see the filter screen now, where in you can see below search filters which can be used to list
out the Attendance records for a given student.
- Student Name
- Date
After entering the filters values, please press next - You can see all the resulted records which are satisfied by your above chosen search filter
- If there is only one resulted record for the given filter, system will automatically take you next step, otherwise click on record which needs to be Viewed.
- Then System will bring full detailed view of the record; you can see General, Attendance and Audit tabs. You can click the tab to see corresponding details
