Student Register Menu path : Configurations-> Student Register
Here institute can configure register of the students in their respective classes.
Student Register-General details
Student Register-Student details
Screen Fields Overview
Field Name
Field Type
Mandatory
Data Nature
Remarks
Class
Suggestion List
Yes
Alpha numeric character
Class code and class description should be mentioned
Start Date
Date Picker
Yes
Date
The start date of the class should be mentioned
End Date
Date Picker
Yes
Date
The End date or closes date of the class should be entered
Student Details
Student Name
Suggestion List
Yes
Alpha numeric characters
Select the Student name available in the list
Student ID
Suggestion List
Yes
Alpha numeric characters
Select the Student ID available on the list.
If you click the Student name it automatically provides the student ID
Q: How to Create the Student Register?
Student Register can be Created by following the below steps:
Choose Menu (Class=>Student Register) from Menu tree
Click “Create” in the menu in step 1.
Fill the necessary fields. (refer the screen fields overview table above)
Click “Next” at the bottom of the screen to move on next steps.
In order to add Students for Student register
Press “+” button, New empty record will be created
Then enter Student Details
Once reach the last step, you may enter remarks about the Creation. This remark can be seen in the field ‘maker remarks’, under the audit tab of the full record view. If the maker of the record wants to convey some message to the checker or they want to keep some notes, they can type it here. The Checker can see the same before authorization under the audit tab in the screens.
Click “Save” in the last step.
Tips:
Admin, Teacher and Other Staff can create the Student Register.
When you move or promote the students to next year, you can create one new register for the class with different start date and end date and new list of students.
Q: How to View the Student Register?
Student Register can be Viewed by following the below steps:
Choose Menu (Configurations-> Student Register) from Menu tree.
Click “View” in the step1.
You will see the filter screen now, where in you can see below search filters which can be used to list out the records
Class
Start Date
End Date
Auth Status
AuthStatus filter can be used to fetch records which are either Authorized
(Verified) or unauthorized (Not Verified) by admin Please type value for any one of the above filters and then press next
You can see all the resulted records which are satisfied by your above chosen search filter.
If there is only one resulted record for the given filter, system will automatically take you next step, otherwise click on record which needs to be Viewed
Then System will bring full detailed view of the record; you can see General, Attendance and Audit tabs. You can click the tab to see corresponding details.
Q: How to Modify the Student Register?
Student register can be modified by following the below steps:
Choose Menu (Configurations-> Student Register) from Menu tree.
Click “Edit” in the step1.
You will see the filter screen now, wherein you can see below search filters which can be used to list out the records.
Class
Start Date
End Date
Auth Status
AuthStatus filter can be used to fetch records which are either Authorized
(Verified) or unauthorized (Not Verified) by admin Please type value for any one of the above filters and then press next
You can see all the resulted records that are satisfied by your above-chosen search filter.
If there is only one resulted record for the given filter, the system will automatically take you next step, otherwise click on record which needs to be modified.
Then System will bring full detailed view of the record; you can see General, Student Details and Audit tabs. you can click the tab to modify corresponding details.
You can change the details of the required fields.
In order to add more Students in Student register,
Press “+” button, New empty record will be created
Then enter Students Details
In order to remove Students in Student register,
Press “-” button, record will be created
Click “Next” in the bottom on the screen.
Once reach the last step, you may enter remarks about the Modification. This remark can be seen in the field ‘maker remarks’, under the audit tab of the full view of the record. If maker of the record wants to convey some message to checker or they want to keep some notes, they can type it here. Checker can see the same before authorization under the audit tab in the screens.
Click “Save”.
Tips:
Admin, Teacher and Other Staff can Modify the Student Register
Modification scenarios
Modification can be done for the following scenarios:
If there is a change in already existing record of Student Register.
Q: How to Delete the Student Register?
Student Register can be Deleted by following the below steps:
Choose Menu (Configurations-> Student Register) from Menu tree.
Click “Delete” in the step1.
You will see the filter screen now, where in you can see below search filters which can be used to list out the records
Class
Start Date
End Date
Auth Status
AuthStatus filter can be used to fetch records which are either Authorized
(Verified) or unauthorized (Not Verified) by admin Please type value for any one of the above filters and then press next
You can see all the resulted records which are satisfied by your above-chosen search filter.
If there is only one resulted record for the given filter, the system will automatically take your next step, otherwise click on the record which needs to be deleted.
System will bring full detailed view of the record.
Click “Delete” in the bottom of the screen.
Tips:
The Person who Creates the Record can only delete that record.
Deletion scenarios
Deletion can be done for the following scenarios:
Teacher/Other staff mistakenly created the student register, and it is not yet authorized by Admin, they can delete the record.
Teacher/Other staff mistakenly modify the student register, and it is not yet authorized by Admin, they can delete the modification version.
Q: How to Authorize the Student Register?
Authorize means that record created or modified by one staff should be verified by admin. If one level of authorization steps is not required , you can avoid the same by allowing auto-authorization for Teacher / Other staff users. This can be done from User->Role screen, Please refer user manual of User -> Role screen for more details. Student register configuration can be authorized by following the below steps.
Choose Menu (Configurations-> Student Register) from Menu tree.
Click “Authorize” in step1.
The unauthorized Student register records will be displayed
If there is only one unauth record, system will automatically take you next step, otherwise click on record which needs to be authorized.
Then system will show you the full details of the record, you can verify the details.
Click “Next” in the bottom on the screen.
Once you reach last step, if you want to enter any remarks about this authorization or rejection, you can enter here. This can be viewed under “Checker Remarks” field of audit tab of the full record view.
Click “Auth” or “Reject”.
Tips:
Authorize means that record created or modified by one staff should be verified by admin.
If the record is modified by admin, then that record is Auto authorized or Auto Verified. So, there is no need of authorization or verification by another admin.
During Authorization admin can either Authorize or Reject the created or modified records. They can reject the record in the case of error in modification.
Authorization scenarios
Authorization can be done for the following scenarios:
After creation or modification, in order to apply the changes throughout the application, it requires an authorization or verification from the admin.
During verification, Admin can find the human errors.
Q: Why does institute need this Student Register?
This is the register to indicate what are all the students being studied in the given classroom.
Case Study
For example, UK based ABC school has the “year 10 class”.
“Year 10” class is scheduled to start on 10-07-2021 and closes on 05-06-2022.
The Students Jency, Mercy and John are registered assigned for the “year 10 class”.
Above scenario can be configured as below by either admin or Teacher or office staff
Class
Start Date
End Date
Student Details
10
10-07-2021
05-06-2022
Student Name
Student ID
Jency
S001
Mercy
S002
John
S003
For example, Japan based ABC college has the class “computer science degree – year 3 ".
The Class “computer science year 3” is scheduled to start on 10-07-2021 and closes on 05-06-2022.
The Students Jency, Mercy and John are registered or assigned for the Class “computer science year 3”.
Above scenario can be configured as below by either admin or Teacher or office staff
Class
Start Date
End Date
Student Details
CSE3
10-07-2021
05-06-2022
Student Name
Student ID
Jency
S001
Mercy
S002
John
S003
For example, UK based ABC computer training institute has the class “python programming”.
The Class “python programming” is scheduled to start on 01-06-2021 and closes on 30-09-2021.
The Students Jency, Mercy and John are registered or assigned for the class “python programming”.
Above scenario can be configured as below by either admin or Teacher or office staff
