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Admin User Manual
| Field Name | Field Type | Mandatory | Data Nature | Remarks | |
|---|---|---|---|---|---|
| Class | Suggestion List | Yes | Alpha numeric character | Select the class available in the List | Time Table Details |
| Period Number | Text | Yes | Number | No need to enter, It will be defaulted by the system from the class configuration | |
| Start time | Text | Yes | Time | No need to enter, it will be defaulted by the system from the class configuration | |
| End time | Text | Yes | Time | No need to enter, it will be defaulted by the system from the class configuration | |
| Subject | Drop down | Yes | Select | Select one of Subject values available in the Institute | |
| Teacher Name | Suggestion List | Yes | Alpha Numeric character | Select the Teacher name available in the list | |
| Teacher ID | Suggestion List | Yes | Alpha Numeric character | Select the Teacher ID available on the list. If you click the Staff name it automatically provide the staff ID |
- Choose Menu (Configurations -> Time Table) from Menu tree
- Click “Create” in the menu in step 1.
- System defaults the number of periods configured for the class in menu Institute/Class configuration for every day.
- Fill the necessary fields. (refer the screen fields overview table above)
- Click “Next” at the bottom of the screen to move on next steps.
- Once reach the last step, you may enter remarks about the Creation. This remark can be seen in the field ‘maker remarks’, under the audit tab of the full record view. If the maker of the record wants to convey some message to the checker or they want to keep some notes, they can type it here. The Checker can see the same before authorization under the audit tab in the screens.
- Click “Save” in the last step.
- Admin, Teacher and Other Staff can create the Timetable.
- Choose Menu (Configurations -> Time Table) from Menu tree.
- Click “View” in the step1.
- You will see the filter screen now, where in you can see below search filters which can be used to list out the records
- Class
- Auth Status
- You can see all the resulted records which are satisfied by your above chosen search filter.
- If there is only one resulted record for the given filter, system will automatically take you next step, otherwise click on record which needs to be Viewed
- Then System will bring full detailed view of the record; you can see General, Time table and Audit tabs. You can click the tab to see corresponding details.
- Choose Menu (Configurations -> Time Table) from Menu tree.
- Click “Edit” in the step1.
- You will see the filter screen now, wherein you can see below search filters which can be used to list out the records.
- Class
- Auth Status
- You can see all the resulted records that are satisfied by your above-chosen search filter.
- If there is only one resulted record for the given filter, the system will automatically take you next step, otherwise click on record which needs to be modified.
- Then System will bring full detailed view of the record; you can see General, Timetable and audit tabs. you can click the tab to modify corresponding details.
- You can change the details of the required fields.
- Click “Next” in the bottom on the screen.
- Once reach the last step, you may enter remarks about the Modification. This remark can be seen in the field ‘maker remarks’, under the audit tab of the full view of the record. If maker of the record wants to convey some message to checker or they want to keep some notes, they can type it here. Checker can see the same before authorization under the audit tab in the screens.
- Click “Save”.
- If there is a change in already existing record of Timetable.
- If institute want to change timetable for the given weekdays, say for example whenever they want to conduct special classes on Saturday or Sunday.
- Choose Menu (Configurations -> Time Table) from Menu tree.
- Click “Delete” in the step1.
- You will see the filter screen now, where in you can see below search filters which can be used to list out the records
- Class
- Auth Status
- You can see all the resulted records which are satisfied by your above-chosen search filter.
- If there is only one resulted record for the given filter, the system will automatically take your next step, otherwise click on the record which needs to be deleted.
- System will bring full detailed view of the record.
- Click “Delete” in the bottom of the screen.
- Teacher/Other staff mistakenly created the Timetable, and it is not yet authorized by Admin, they can delete the record.
- Teacher/Other staff mistakenly modify the Timetable, and it is not yet authorized by Admin, they can delete the modification version.
- Choose Menu (Configurations -> Time Table) from Menu tree.
- Click “Authorize” in step1.
- The unauthorized Timetable records will be displayed
- If there is only one unauth record, system will automatically take you next step, otherwise click on record which needs to be authorized.
- Then system will show you the full details of the record, you can verify the details.
- Click “Next” in the bottom on the screen.
- Once you reach last step, if you want to enter any remarks about this authorization or rejection, you can enter here. This can be viewed under “Checker Remarks” field of audit tab of the full record view.
- Click “Auth” or “Reject”.
- Authorize means that record created or modified by one staff should be verified by admin.
- If the record is modified by admin, then that record is Auto authorized or Auto Verified. So, there is no need of authorization or verification by another admin.
- During Authorization admin can either Authorize or Reject the created or modified records. They can reject the record in the case of error in modification.
- After creation or modification, in order to apply the changes throughout the application, it requires an authorization or verification from the admin.
- During verification, Admin can find the human errors.
- Choose Menu (Student Level Tracking=>Timetable) from Menu tree.
- You will see the filter screen now, where in you can see “Student Name” search filter which can be used to list out the Timetable records for a given student.
Please Enter student name whose Timetable needs to be viewed.
After entering the filters values, please press next - You can see all the resulted records which are satisfied by your above chosen search filter.
- If there is only one resulted record for the given filter, system will automatically take you next step, otherwise click on record which needs to be Viewed.
- Then System will bring full detailed view of the record; you can see General, Time table and Audit tabs. You can click the tab to see corresponding details
- Choose Menu (Staff Details=>Timetable) from Menu tree.
- You will see the filter screen now, where in you can see “Staff name” search filter. which can be used to list out the Timetable records for a given staff.
Please Enter the staff name whose Timetable needs to be viewed.
After entering the Staff name, please press next - You can see all the resulted records which are satisfied by your above chosen search filter.
- If there is only one resulted record for the given filter, system will automatically take you next step, otherwise click on record which needs to be Viewed.
- Then System will bring full detailed view of the record; you can see General, Time table and Audit tabs. You can click the tab to see corresponding details
