Class Configuration Menu path : Configurations > Class
Here the Institute Can Configure the various classes that are conducted under the institute
Class Configuration-General details
Class Configuration-Period details
Screen Fields Overview
Field Name
Field Type
Mandatory
Data Nature
Remarks
Class
Text
Yes
Alpha Numeric characters
Mention class code or class Id in this field
Class Description
Text
Yes
Alpha Numeric characters
Brief description about the class
Teacher Name
Suggestion List
No
Alpha Numeric characters
Select the Teacher name available in the list
Teacher ID
Suggestion List
No
Alpha Numeric characters
Select the Teacher ID available on the list.
If you click the Staff name it automatically provide the staff ID
Year/Standard
Suggestion List
No
Alpha Numeric characters
Mention the year/standard for the class. Say for example if you have 2 different classes 3/A and 3/B for year 3. You can enter here 3
Section/Department/Major
Text
No
Alpha Numeric characters
Enter the section/department/major of the class. Say for example if you have 2 different classes 3A and 3B for year 3. You can give here as A for one class, and B for other class
Attendance
Drop Down
Yes
Select any one below
Period wise
Day wise
Noon wise
The type of attendance applicable for the class should be entered for the class
Period Details
Period number
Drop Down
Yes
Select any one below
Period wise
Day wise
Noon wise
Enter the section/department/major of the class. Say for example if you have 2 different classes 3A and 3B for year 3. You can give here as A for one class, and B for other class
Start Time (Hour &min)
Drop Down
Yes
Select the values for hour
00 to 23 &
Select the values for Min
00 to 59
Enter the Starting time of the period
End Time (Hour &min)
Drop Down
Yes
Select the values for hour
00 to 23 &
Select the values for Min
00 to 59
Enter the Ending time of the period
Noon
Drop Down
Yes
Select any one below
1.Forenoon2.Afternoon
Select the noon to which that specific period belongs to.
Q: How to create the Class Configuration?
Class Configuration can be Created by following the below steps:
Choose Menu ( Configurations > Class) from Menu tree.
Click “Create” in the menu in step 1.
Fill the necessary fields. (refer the screen fields overview table above)
Click “Next” at the bottom of the screen to move on next steps.
In order to add Period for in the class.
press “+” button, New empty record will be created.
Then enter Period Details.
Once reach last step, you may enter remarks about the Creation. This remark can be seen in the field ‘maker remarks’, under the audit tab of the full record view. If maker of the record wants to convey some message to checker or they want to keep some notes, they can type it here. Checker can see the same before authorization under the audit tab in the screens.
Click “Save” in the last step.
Q: How to view the Class Configuration?
Class Configuration can be Viewed by following the below steps:
Choose Menu ( Configurations > Class) from Menu tree.
Click “View” in the step1.
You will see the filter screen now, where in you can see below search filters which can be used to list out the records
Class
Auth Status.
AuthStatus filter can be used to fetch records which are either Authorized (Verified) or unauthorized (Not Verified) by admin or other staff
Please type value for any one of above filters and then press next
you can see all the resulted records which are satisfied by your above chosen search filter.
If there is only one resulted record for the given filter, system will automatically take you next step, otherwise click on record which needs to be Viewed.
Then System will bring full detailed view of the record; You can see General, Period and audit tabs. You can click the tab to see corresponding details.
Q: How to Modify the Class Configuration?
Class Configuration can be modified by following the below step:
Choose Menu ( Configurations > Class) from Menu tree.
Click “Edit” in the step1.
You will see the filter screen now, where in you can see below search filters which can be used to list out the records.
Class
Auth Status
AuthStatus filter can be used to fetch records which are either Authorized (Verified) or unauthorized (Not Verified) by admin or other staff Please type value for any one of above filters and then press next
you can see all the resulted records which are satisfied by your above chosen search filter.
If there is only one resulted record for the given filter, system will automatically take you next step, otherwise click on record which needs to be modified.
System will bring full detailed view of the record; you can see General, Period and audit tabs. you can click the tab to modify corresponding details.
You can change the details of the required fields.
In order to add new Period for Different subject in the class,
press “+” button, New empty record will be created
Then enter Period Details
In order to remove Period for the subject in the class,
press “-” button, record will be created deleted
Click “Next” in the bottom on the screen.
Once reach last step, you may enter remarks about the Modification. This remark can be seen in the field ‘maker remarks’, under the audit tab of the full view of the record. If maker of the record wants to convey some message to checker or they want to keep some notes, they can type it here. Checker can see the same before authorization under the audit tab in the screens.
Click “Save”.
Tips:
Only Admin and Other Staff can Modify the General Configuration.
Modification scenarios
Modification can be done for the following scenarios:
Admin and Other Staff can Modify the Class Configuration.
Q: How to Delete the Class Configuration?
Class Configuration can be Deleted by following the below steps:
Choose Menu ( Configurations > Class) from Menu tree
Click “Delete” in the step1.
You will see the filter screen now, where in you can see below search filters which can be used to list out the records
Class
Auth Status
AuthStatus filter can be used to fetch records which are either Authorized (Verified) or unauthorized (Not Verified) by admin or other staff Please type value for any one of above filters and then press next
you can see all the resulted records which are satisfied by your above chosen search filter.
If there is only one resulted record for the given filter, system will automatically take you next step, otherwise click on record which needs to be deleted.
Then System will bring full detailed view of the record.
Click “Delete” in the bottom on the screen.
Tips:
The Person who Creates the Record can only delete that record.
Deletion scenarios
Deletion can be done for the following scenario:
Other staff mistakenly created the class configuration, and it is not yet authorized by admin or other staff, they can delete the record.
Other staff mistakenly modify the class configuration, and it is not yet authorized by admin or other staff, they can delete the modification version.
Q: How to Authorize the Class Configuration?
Authorize means that record created or modified by one staff should be verified by admin or other staff. If one level of authorization steps is not required , you can avoid the same by allowing auto-authorization for Teacher / Other staff users. This can be done from User->Role screen, Please refer user manual of User -> Role screen for more details. Class configuration can be authorized by following the below steps
Choose Menu ( Configurations > Class) from Menu tree
Click “Authorize” in step1.
The unauthorized Class Configuration records will be displayed
If there is only one unauth record, system will automatically take you next step, otherwise click on record which needs to be authorized
Then system will show you the full details of the record, you can verify the details
Then click next in the bottom
Once you reach last step, if you want to enter any remarks about this authorization or rejection, you can enter here. This can be viewed under “Checker Remarks” field of audit tab of the full record view.
Click “Auth” or “Reject”.
Tips:
Authorize means that record created or modified by one staff should be verified by admin or other staff.
If the record is modified by admin, then that record is Auto authorized or Auto Verified. So, there is no need of authorization or verification by another admin.
During Authorization admin can either Authorize or Reject the created or modified records. They can reject the record in the case of error in modification.
Authorization scenarios
Authorization can be done for the following scenarios:
After creation or modification, in order to apply the changes throughout the application, it requires an authorization or verification from the admin or other staff.
During verification Admin can find the human errors.
Q: Why does the Institute need this Class Configuration?
Classes configured here is being used across all the features in the application
Attendance type applicable for the class can be configured here. Select any one below
Period wise - Attendance is taken for each period
Day wise - Attendance is taken only once a day
Noon wise - Attendance is taken once for forenoon and afternoon
Periods applicable for the class and timings for the period can be configured here
If institutes conduct any coaching classes after school timings like chess, cricket, speech, Robotics, these classes also can be configured here
Case Study
For example, Japan-based ABC School have One “year 10 Class” in which they take attendance for each period, and “year 10” have forenoon 2 periods and afternoon 2 periods.
Two “year 5” classes in which they take attendance once for noon and “year 5” have forenoon 2 periods and afternoon 2 periods.
Kinder Garten class in which they take attendance once in a day and KG have only forenoon 2 periods.
Above scenario can be configured as below by either admin or other staff
Class Code
Class Description
Year/Standard
Section/Department/Major
Attendance
Period
10
Class Year 10
10
A
Period
wise
Period Number
Start Time
End Time
Noon
1
09:15
10:15
Forenoon
2
10:30
11:30
Forenoon
3
13:00
14:00
Afternoon
4
14:00
15:00
Afternoon
5A
Class 5A
5
A
Noon
wise
Period Number
Start Time
End Time
Noon
1
09:15
11:15
Forenoon
2
11:30
12:30
Forenoon
3
13:30
14:20
Afternoon
4
14:30
15:30
Afternoon
5B
Class 5B
5
B
Noon
wise
Period Number
Start Time
End Time
Noon
1
09:15
11:15
Forenoon
2
11:30
12:30
Forenoon
3
13:30
14:20
Afternoon
4
14:30
15:30
Afternoon
KG
Kinder Garden
KG
A
Day wise
Period Number
Start Time
End Time
Noon
1
09:15
10:15
Forenoon
2
10:30
12:00
Forenoon
For example, Middle East-based ABC College May offer Bachelor of computer science degree which has course period as 3 years.
Bachelor of Electronics degree which has course period as 3 years.
They do attendance for each period.
They have 2 periods in the morning and 2 periods in the afternoon.
Above scenario can be configured as below by either admin or other staff
Class Code
Class Description
Year/Standard
Section/Department/Major
Attendance
Period
ECE1
Class ECE1 1st year
1
ECE
Period wise
Period Number
Start Time
End Time
Noon
1
09:15
10:15
Forenoon
2
10:30
11:30
Forenoon
3
13:00
14:00
Afternoon
4
14:00
15:00
Afternoon
CSE1
Class CEE 1st Year
1
CSE
Period wise
Period Number
Start Time
End Time
Noon
1
09:15
10:15
Forenoon
2
10:30
11:30
Forenoon
3
13:00
14:00
Afternoon
4
14:30
15:30
Afternoon
ECE2
Class ECE 2nd Year
2
ECE
Period wise
Period Number
Start Time
End Time
Noon
1
09:15
10:15
Forenoon
2
10:30
11:30
Forenoon
3
13:00
14:00
Afternoon
4
14:30
15:30
Afternoon
CSE2
Class CSE 2nd Year
2
CSE
Period wise
Period Number
Start Time
End Time
Noon
1
09:15
10:15
Forenoon
2
10:30
11:30
Forenoon
3
13:00
14:00
Forenoon
3
14:30
15:30
Forenoon
ECE3
Class ECE 3rd Year
3
ECE
Period wise
Period Number
Start Time
End Time
Noon
1
09:15
10:15
Forenoon
2
10:30
11:30
Forenoon
3
13:00
14:00
Forenoon
3
14:30
15:30
Forenoon
CSE3
Class ECE 3rd Year
3
CSE
Period wise
Period Number
Start Time
End Time
Noon
1
09:15
10:15
Forenoon
2
10:30
11:30
Forenoon
3
13:00
14:00
Forenoon
3
14:30
15:30
Forenoon
US-based ABC Computer training Institute have c, python and java programming classes.
“C programming class” in which they take attendance for each period and they have 2 periods in Forenoon and 2 periods in afternoon.
“Python programming class” in which they take attendance for each period and they have 1 period in Forenoon and 1 period in afternoon.
“Java programming class” in which they take attendance for each period and they have only one forenoon period.
Above scenario can be configured as below by either admin or other staff
