Other Staff User Manual
- Here Institute can Configure the exam schedule.
- They can configure the Grade details applicable to the examinations.
- For example, grade can be Pass/Fail or grade can be A/B/C for the given mark or score range.
- Grade details for a subject can be configured as follows:
- 0 to 49: U
- 50 to 55: E
- 56 to 60: D
- 61 to 70: C
- 71 to 80: B
- 81 to 90: A
- 91 to 100: S
- 0 to 40 : Fail
- 40 to 100: Pass
- 0 to 39 : Fail
- 40 to 100: Pass
- If you want to do soft skill assessment for the examinations you can configure the same, for example Leadership, Communication, being social, Behaviour, Punctuality, Food habits, dressing, etc.) to be assessed
| Field Name | Field Type | Mandatory | Data Nature | Remarks |
|---|---|---|---|---|
| Exam | Drop down | Yes | Select anyone from the list | Select the Exam type available in the List Exam Configuration |
| Class | Suggestion List | Yes | Alpha numeric Character | select the class Available in the list Exam Configuration | Exam Schedule Details |
| Subject | Drop down | Yes | Select any one from the list | Select Subject available in the List Exam Configuration |
| Date | Date picker | Yes | Date | Select the Exam date |
| Start Time | Drop down | Yes | Select the values for hour
|
Enter the Starting time of the Exam |
| End Time | Drop down | Yes | Select the values for hour
|
Enter the Ending time of the Exam |
| Hall | Suggestion List | No | Select any one from the List | This is classroom where this exam will be conducted, this is optional |
| Syllabus /Remarks | Text | Yes | Alpha numeric character | Enter the Syllabus of the Subject |
| Maximum mark | Text | No | Alpha numeric character | Enter the Maximum mark of the subject | Grade Details |
| Grade | Text | Yes | Alpha numeric character | Enter the grade details for all subjects |
| From mark/Score | Text | Yes | Alpha numeric character | Enter From mark or score range for the grade in From fields |
| To mark/Score | Text | Yes | Alpha numeric character | Enter To mark or score range for the grade in To fields | Soft skill Details |
| Soft Skill Assessment Required | Check box | No | Either tick or not tick the box | select soft skill assessment required check box and maintain the required soft skills |
| Soft skill Name | Text | No | Alpha numeric character | Enter the soft skill name | Notification Details |
| SMS | Select box | No | Either tick or not tick the box | If the Institute has an SMS Subscription Limit, you can choose SMS Notification Required. The Exam Configuration Notification will be sent to the Parent based on the SMS template maintained for exam schedule in Institute/Notification Template screen. |
| Select box | No | Either tick or not tick the box | If the Institute has an Email Subscription Limit, you can choose Email Notification Required. The Exam Configuration Notification will be sent to the Parent based on the Email template maintained for exam schedule in Institute/Notification Template screen |
- Choose Menu (Classroom Activities -> Exam Configuration) from Menu tree.
- Click “Create” in the menu in step 1.
- Fill in the necessary fields. (refer to the screen fields overview table above)
- Click “Next” at the bottom of the screen to move on to the next steps.
- In order to add schedule for each subject applicable for the examination
- Press “+” button, New empty record will be created.
- Then enter Exam Schedule details
- Click “Next” at the bottom of the screen
- In order to add Grade for Exam
- Press “+” button, New empty record will be created.
- Then enter Grade details
- Click “Next” at the bottom of the screen
- In order to add Soft skill for Exam
- Press “+” button, New empty record will be created.
- Then enter soft skill details
- Once reach the last step, you may enter remarks about the Creation. This remark can be seen in the field ‘maker remarks’, under the audit tab of the full record view. If the maker of the record wants to convey some message to the checker or they want to keep some notes, they can type it here. The Checker can see the same before authorization under the audit tab in the screens.
- Click “Save” in the last step.
- Admin, Teacher and Other Staff can create the Exam Configuration.
- Choose Menu (Classroom Activities -> Exam Configuration) from Menu tree.
- Click “View” in the step1.
- You will see the filter screen now, where in you can see below search filters which can be used to list out the records
- Exam
- Class
- Auth Status
- You can see all the resulted records which are satisfied by your above chosen search filter.
- If there is only one resulted record for the given filter, system will automatically take you next step, otherwise click on record which needs to be Viewed
- Then System will bring full detailed view of the record; you can see General, Exam Schedule, Grade, Soft skill, Notification and Audit tabs. You can click the tab to see corresponding details.
- Choose Menu (Classroom Activities -> Exam Configuration) from Menu tree.
- Click “Edit” in the step1.
- You will see the filter screen now, wherein you can see below search filters which can be used to list out the records.
- Exam
- Class
- Auth Status
- You can see all the resulted records that are satisfied by your above-chosen search filter.
- If there is only one resulted record for the given filter, the system will automatically take you next step, otherwise click on record which needs to be modified.
- Then System will bring full detailed view of the record; you can see General, Exam Schedule, Grade, Soft skill, Notification and Audit tabs. You can click the tab to see corresponding details
- You can change the details of the required fields.
- In order to add more subject Schedule in Exam,
- Press “+” button, New empty record will be created.
- Then enter Exam Schedule details
- In order to remove subject from schedule in Exam,
- Press “-” button, record will be removed.
- In order to add Grade for Exam
- Press “+” button, New empty record will be created.
- Then enter Grade details
- In order to remove Grade in Exam
- press “-” button, record will be removed.
- Click “Next” at the bottom of the screen
- In order to add Soft skill for Exam
- Press “+” button, New empty record will be created.
- Then enter soft skill details
- In order to remove Soft skill in Exam
- Press “-” button, record will be removed.
- Click “Next” at the bottom of the screen.
- Once reach the last step, you may enter remarks about the Modification. This remark can be seen in the field ‘maker remarks’, under the audit tab of the full view of the record. If maker of the record wants to convey some message to checker or they want to keep some notes, they can type it here. Checker can see the same before authorization under the audit tab in the screens.
- Click “Save”.
- If there is a change in already existing record of Exam Configuration.
- Choose Menu (Classroom Activities -> Exam Configuration) from Menu tree.
- Click “Delete” in the step1.
- You will see the filter screen now, where in you can see below search filters which can be used to list out the records
- Exam
- To Date
- Class
- Auth Status
- You can see all the resulted records which are satisfied by your above-chosen search filter.
- If there is only one resulted record for the given filter, the system will automatically take your next step, otherwise click on the record which needs to be deleted.
- System will bring full detailed view of the record.
- Click “Delete” in the bottom of the screen.
- Teacher/Other staff mistakenly created the Exam Configuration, and it is not yet authorized by admin, teacher or other staff, they can delete the record.
- Teacher/Other staff mistakenly modify the Exam Configuration, and it is not yet authorized by admin, teacher or other staff, they can delete the modification version.
- Choose Menu (Classroom Activities -> Exam Configuration) from Menu tree
- Click “Authorize” in step1.
- The unauthorized Exam configuration records will be displayed
- If there is only one unauth record, the system will automatically take your next step, otherwise click on the record which needs to be authorized
- Then system will show you the full details of the record, you can verify the details
- Click “Next” in the bottom on the screen.
- Once you reach the last step, if you want to enter any remarks about this authorization or rejection, you can enter them here. This can be viewed under the “Checker Remarks” field of the audit tab of the full record view.
- Click “Auth” or “Reject”.
- Authorize means that a record created or modified by one staff should be verified by the admin, teacher or other staff.
- If the record is modified by admin, then that record is Auto authorized or Auto Verified. So, there is no need for authorization or verification by another admin.
- During Authorization, admin can either Authorize or Reject the created or modified records. They can reject the record in the case of an error in modification.
- After creation or modification, in order to apply the changes throughout the application, it requires authorization or verification from the admin, teacher or other staff.
- During verification, Admin can find the human errors.
- Choose Menu (Student Level Tracking=>Exam Schedule) from Menu tree.
- You will see the filter screen now, where in you can see below search filters which can be used to list
out the Exam Schedule records for a given student.
- Student Name
- Exam
- Please Enter the student name whose Exam Schedule needs to be viewed and enter the Exam for which the schedule needs to be viewed.
- After entering the filters values, please press next
- You can see all the resulted Exam schedule records which are satisfied by your above chosen search filter
- If there is only one resulted record for the given filter, system will automatically take you next step, otherwise click on record which needs to be Viewed.
- Then System will bring full detailed view of the record; you can see General, and Exam Schedule tabs. You can click the tab to see corresponding details
