Other Staff User Manual
- Instant Notifications are the messages which will be delivered to parents on a given delivery date. Delivery date can be either today or any future date.
- Institute can send Holiday Declaration, Homework, any appreciation, Disciplinary Action, Emergency messages or any other messages as instant messages from this screen on a given delivery date.
- Institutes must create email/SMS message template in Institute/Notification Template screen for the corresponding instant messages to be sent. Template is required before creating the Instant notification here
| Field Name | Field Type | Mandatory | Data Nature | Remarks |
|---|---|---|---|---|
| Notification ID | Text | Yes | Alpha numeric character | By default, the system will provide an auto-generated Notification ID that can be used. If institute wants to assign their own Notification ID, System defaulted ID can be replaced with own Notification ID |
| Assignee group | Text | Yes | Alpha numeric Character | Assign the group for a Notifications. Notifications will be sent to parents of the students grouped under this group |
| Template ID | Text | Yes | Alpha numeric character | select the Template ID Available in the list , Template is the message format based on which Notification Message will be written to parent by the system |
| Template Description | Text | Yes | Alpha numeric character | Select the Template Description available on the list. If you click the Template ID. it automatically provides the Template Description |
| Delivery Date | Date Picker | Yes | Date | The messages which will be delivered to parents on a given delivery date |
- Choose Menu (Notifications -> Instant Notification) from Menu tree.
- Click “Create” in the menu in step 1.
- Fill in the necessary fields. (refer to the screen fields overview table above)
- Click “Next” at the bottom of the screen to move on to the next steps.
- In order to add Target Students/Class for Assignee group
- Once reach the last step, you may enter remarks about the Creation. This remark can be seen in the field ‘maker remarks’, under the audit tab of the full record view. If the maker of the record wants to convey some message to the checker or they want to keep some notes, they can type it here. The Checker can see the same before authorization under the audit tab in the screens.
- Click “Save” in the last step.
- Admin, Teacher, and Other Staff can create the Instant Notification.
- In order to send email notification, Email notification template should be chosen.
- In order to send SMS notification, SMS notification template should be chosen
- Choose Menu (Notifications -> Instant Notification) from Menu tree
- Click “View” in the step1.
- You will see the filter screen now, where in you can see below search filters which can be used to list out the records
- Creation Date
- Delivery Date
- Assignee Group
- Auth Status
- You can see all the resulted records which are satisfied by your above chosen search filter.
- If there is only one resulted record for the given filter, system will automatically take you next step, otherwise click on record which needs to be Viewed
- Then System will bring full detailed view of the record; you can see General, Group and audit tabs. You can click the tab to see corresponding details.
- Choose Menu (Notifications -> Instant Notification) from Menu tree.
- Click “Edit” in the step1.
- You will see the filter screen now, wherein you can see below search filters which can be used to list out the records.
- Creation Date
- Delivery Date
- Assignee Group
- Auth Status
- You can see all the resulted records that are satisfied by your above-chosen search filter.
- If there is only one resulted record for the given filter, system will automatically take you next step, otherwise click on record which needs to be modified.
- Then the System will bring the full detailed view of the record; You can see General and audit tabs. You can click the tab to modify corresponding details.
- You can change the details of the required fields.
- Click “Next” at the bottom of the screen.
- Once reach the last step, you may enter remarks about the Modification. This remark can be seen in the field ‘maker remarks’, under the audit tab of the full view of the record. If maker of the record wants to convey some message to checker or they want to keep some notes, they can type it here. Checker can see the same before authorization under the audit tab in the screens.
- Click “Save”.
- If there is a change in already existing record of Instant Notification .
- Choose Menu (Notifications -> Instant Notification) from Menu tree
- Click “Delete” in the step1.
- You will see the filter screen now, where in you can see below search filters which can be used to list out the records
- Creation Date
- Delivery Date
- Assignee Group
- Auth Status
- You can see all the resulted records which are satisfied by your above- chosen search filter.
- If there is only one resulted record for the given filter, the system will automatically take your next step, otherwise click on the record which needs to be deleted.
- System will bring full detailed view of the record.
- Click “Delete” in the bottom of the screen.
- Teacher/Other staff mistakenly created the Instant Notification, and it is not yet authorized by admin, teacher or other staff, they can delete the record.
- Teacher/Other staff mistakenly modify the Instant Notification, and it is not yet authorized by admin, teacher or other staff, they can delete the modification version.
- Choose Menu (Notifications -> Instant Notification) from Menu tree
- Click “Authorize” in step1.
- The unauthorized Instant Notification records will be displayed
- If there is only one unauth record, the system will automatically take your next step, otherwise click on the record which needs to be authorized
- Then system will show you the full details of the record, you can verify the details
- Click “Next” in the bottom on the screen.
- Once you reach last step, if you want to enter any remarks about this authorization or rejection, you can enter here. This can be viewed under “Checker Remarks” field of audit tab of the full record view.
- Click “Auth” or “Reject”.
- Authorize means that a record created or modified by one staff should be verified by the admin, teacher and or staff.
- If the record is modified by admin, then that record is Auto authorized or Auto Verified. So, there is no need for authorization or verification by another admin.
- During Authorization, admin can either Authorize or Reject the created or modified records. They can reject the record in the case of an error in modification.
- After creation or modification, in order to apply the changes throughout the application, it requires authorization or verification from the admin, teacher or other staff.
- During verification, Admin can find the human errors.
