Other Staff User Manual
| Field Name | Field Type | Mandatory | Data Nature | Remarks | |
|---|---|---|---|---|---|
| Name | Text | Yes | Alpha numeric character | Student name should be mentioned in the field | |
| ID | Text | Yes | Alpha numeric character | By default, the system will provide an auto-generated Student ID that can be used. If institute wants to assign their own student ID, System defaulted ID can be replaced with own Student ID | |
| DOB | Date Picker | Yes | Date | Student Date of birth should be mentioned in the field | |
| Gender | Drop down | Yes | Select any one below values
|
Student gender should be mentioned | |
| Note | Text | No | Alpha numeric characters | If there are any notes about the Student The maker can Enter in this field Note. | |
| DOB | Date picker | No | Date | Staffs Date of birth should be mentioned in the field | |
| Email-ID | Text | No | Alpha Numeric characters | Student Email can be mentioned | |
| Contact number | Text | No | Alpha Numeric characters | Student Contact number can be mentioned. | Family Details |
| Name | Text | Yes | Alpha numeric character | Student’s family members Name should be mentioned in this field | |
| Relationship | Drop down | Yes | Select any one below
|
Student’s family members Relationship should be mentioned. | |
| Upload Photo | Choose File | No | Image file should be less than 1MB size and should be .png or .jpg extn | Upload a profile picture of the student | |
| Occupation | Text | No | Alpha Numeric characters | Student’s family members Occupation can be mentioned. | |
| Text | No | Alpha Numeric characters | Student’s family member's Email should be mentioned. | ||
| Contact Number | Text | No | Numeric characters | Student’s family member’s Contact number should be mentioned Notification will be sent to these provided contact details. | |
| Notification Required | Select Box | No | Notification required can be selected for the family member to whom Notifications about student should be sent. Only one family member is applicable to have notifications. | ||
| Preferred notification language | Drop down | No | Select any one below
|
On which language Notifications sent to parent. | Address Details |
| Address Line1, Address Line 2, Address Line 3, Address Line 4, Address Line 5 |
Text | No | Alpha Numeric characters | Detailed address of the students. | Other Details |
| National ID | Text | No | Alpha Numeric characters | You can enter here National id of the student, it can be country based identification number. | |
| Blood Group | Dropdown | Yes | Select any one below
|
Student’s Blood group should be mentioned. | |
| Existing medical details | Text | No | Alpha Numeric characters | Student’s Medical record can be mentioned. |
- Choose Menu (Configurations->Student Profiles) from Menu tree
- Click “Create” in the menu in step 1.
- Fill the necessary fields. (refer the screen fields overview table above)
- Click “Next” at the bottom of the screen to move on to the next steps.
- In order to add family member for student.
- Press “+” button, New empty record will be created
- Then enter Family Details
- Once reach the last step, you may enter remarks about the Creation. This remark can be seen in the field ‘maker remarks’, under the audit tab of the full record view. If the maker of the record wants to convey some message to the checker or they want to keep some notes, they can type it here. The Checker can see the same before authorization under the audit tab in the screens.
- Click “Save” in the last step.
- Admin, Teacher and Other Staff can create the Student profile.
- Choose Menu (Configurations->Student Profiles) from Menu tree.
- Click “View” in the step1.
- You will see the filter screen now, where in you can see below search filters which can be used to list out the records
- Name
- ID
- Class
- Auth Status
- You can see all the resulted records which are satisfied by your above chosen search filter.
- If there is only one resulted record for the given filter, system will automatically take you next step, otherwise click on record which needs to be Viewed
- Then System will bring full detailed view of the record; you can see General, Family, Address, Others, Classes, Notes and Audit tabs. You can click the tab to see corresponding details.
- Choose Menu (Configurations->Student Profiles) from Menu tree
- Click “Edit” in the step1.
- You will see the filter screen now, wherein you can see below search filters which can be used to list out the records.
- Name
- ID
- Class
- Auth Status
- You can see all the resulted records that are satisfied by your above-chosen search filter.
- Then click on record which needs to be modified.
- Then System will bring full detailed view of the record; you can see General, Family, Address, Others, Classes, Notes and audit tabs. You can click the tab to modify corresponding details.
- You can change the details of the required fields.
- In order to add more family member to the student,
- Press “+” button, to add record will be created
- Then enter Family Details
- In order to remove family member of the student,
- Press “-” button, record will be removed
- Click “Next” in the bottom on the screen.
- Once reach the last step, you may enter remarks about the Modification. This remark can be seen in the field ‘maker remarks’, under the audit tab of the full view of the record. If maker of the record wants to convey some message to checker or they want to keep some notes, they can type it here. Checker can see the same before authorization under the audit tab in the screens.
- Click “Save”.
- If there is a change in already existing record of Student profiles.
- Choose Menu (Configurations->Student Profiles) from Menu tree.
- Click “Delete” in the step1.
- You will see the filter screen now, where in you can see below search filters which can be used to list out the records
- Name
- ID
- Class
- Auth Status
- You can see all the resulted records which are satisfied by your above chosen search filter.
- If there is only one resulted record for the given filter, system will automatically take you next step, otherwise click on record which needs to be deleted.
- Then System will bring full detailed view of the record.
- Click “Delete” in the bottom of the screen.
- Teacher/Other staff mistakenly created the student profile, and it is not yet authorized by admin, teacher or other staff, they can delete the record.
- Teacher/Other staff mistakenly modify the student profile, and it is not yet authorized by admin, teacher or other staff, they can delete the modification version.
- Choose Menu (Configurations->Student Profiles) from Menu tree
- Click “Authorize” in step1.
- The unauthorized Profile configuration records will be displayed
- If there is only one unauth record, system will automatically take you next step, otherwise click on record which needs to be authorized
- Then system will show you the full details of the record, you can verify the details.
- Click “Next” in the bottom on the screen.
- Once you reach last step, if you want to enter any remarks about this authorization or rejection, you can enter here. This can be viewed under “Checker Remarks” field of audit tab of the full record view.
- Click “Auth” or “Reject”.
- Authorize means that record created or modified by one staff should be verified by admin, teacher or other staff.
- If the record is modified by admin, then that record is Auto authorized or Auto Verified. So, there is no need of authorization or verification by another admin.
- During Authorization admin can either Authorize or Reject the created or modified records. They can reject the record in the case of error in modification.
- After creation or modification, in order to apply the changes throughout the application, it requires an authorization or verification from the admin, teacher or other staff.
- During verification, Admin can find the human errors.
