Student User Manual

Student User Manual > Learning Management System >Notes
Student Notes
Menu path : Learning Management System->Notes

Here Parent/Student can create Notes for a particular date

Student Notes-General details
Student Notes-General details
Student Notes-Notes details 1
Student Notes-Notes details 1
Student Notes-Notes details 2
Student Notes-Notes details 2
Student Notes-Notes details 3
Student Notes-Notes details 3

Screen Fields Overview

Field Name Field Type Mandatory Data Nature Remarks
Student Name Suggestion List Yes Alpha Numeric characters Select the Student Name available in the List
Student ID Suggestion List Yes Alpha Numeric characters Select the Student ID available on the list. If you click the Staff name it automatically provide the student ID
Notes ID Text Yes Alpha Numeric characters By default, the system will provide an auto-generated Notes ID that can be used. If institute wants to assign their own Notes ID, System defaulted ID can be replaced with own Notes ID
Date Text Yes Date Picker Date of the Student Notes should be mentioned here
Class Suggestion List Yes Alpha Numeric characters Select the class available in the List
Period Number Text Yes Number No need to enter, It will be defaulted by the system from the class configuration
Subject Drop Down No Select No need to enter, it will be defaulted by the system from the Timetable
Start Time Text No Time No need to enter, it will be defaulted by the system from the class configuration
End Time (Hour &min) Drop Down No Time No need to enter, it will be defaulted by the system from the class configuration
Unit/Lesson Text Yes Alphanumeric character Enter Unit/Lesson
Heading Text No Alphanumeric character Enter the Heading of the lesson
Sub Heading Text No Alpha Numeric characters Enter the Sub Headings in the field
Upload Choose File Yes Only pdf files are supported Choose the Notes file to be uploaded
Notes Text No Alpha Numeric characters Enter the Notes

Q: How Parent/Student can Create the Notes?

Student Notes can be Created by following the below steps:
  • Choose Menu (Learning Management System=>Notes) from Menu tree.
  • Click “Create” in the menu in step 1.
  • Fill the necessary fields. (refer the screen fields overview table above)
  • System will Automatically bring up the schedule for the class that the given Student will Study
  • Click Next button to move on next steps.
  • In order to add Notes,
    • press “+” button, New empty record will be created
    • Then enter Notes Details
  • Once reach last step, you may enter remarks about the Creation. This remark can be seen in the field ‘maker remarks’, under the audit tab of the full record view. If maker of the record wants to convey some message to checker or they want to keep some notes, they can type it here. Checker can see the same before authorization under the audit tab in the screens.
  • Click “Save” in the last step.
Tips:

Parent and Student can create the Student Notes.


Q: How Parent/Student can View the Notes ?

Student Notes can be Viewed by following the below steps:
  • Choose Menu (Learning Management System=>Notes) from Menu tree
  • Click “View” in the step1.
  • You will see the filter screen now, where in you can see below search filters which can be used to list out the records
    • Student Name
    • Student ID
    • Class
    • Subject
    • From Date
    • To Date
    Please type value for any one of above filters and then press next
  • you can see all the resulted records which are satisfied by your above chosen search filter .
  • If there is only one resulted record for the given filter, system will automatically take you next step, otherwise click on record which needs to be Viewed.
  • Then System will bring full detailed view of the record; you can see General, Notes Details. You can click the tab to see corresponding details.

Q: How Parent/Student can Modify the Notes?

Student Notes can be modified by following the below steps:
  • Choose Menu (Learning Management System=>Notes) from Menu tree.
  • Click “Edit” in the step1.
  • You will see the filter screen now, where in you can see below search filters which can be used to list out the records filters which can be used to list out the records .
    • Student Name
    • Student ID
    • Class
    • Subject
    • From Date
    • To Date
    • Please type value for any one of above filters and then press next
  • you can see all the resulted records which are satisfied by your above chosen search filter.
  • If there is only one resulted record for the given filter, system will automatically take you next step, otherwise click on record which needs to be modified.
  • Then System will bring full detailed view of the record; you can see General, Notes Details. you can click the tab to modify corresponding details.
  • You can change the details of the required fields.
  • In order to add more Notes for Student,
    • press “+” button, New empty record will be created
    • Then enter Notes Details
  • In order to remove Notes,
    • press “-” button, record will be removed
  • Click “Next” in the bottom on the screen.
  • Once reach last step, you may enter remarks about the Modification. This remark can be seen in the field ‘maker remarks’, under the audit tab of the full view of the record. If maker of the record wants to convey some message to checker or they want to keep some notes, they can type it here. Checker can see the same before authorization under the audit tab in the screens.
  • Click “Save”.
Tips:

Parent and Student can Modify the Student Notes.

Modification scenarios

Modification can be done for the following scenarios:
  • If there is a change in already existing record of Student Notes.

Q:How Parent/Student can Delete the Notes?

Student Notes can be Deleted by following the below steps:
  • Choose Menu (Learning Management System=>Notes) from Menu tree.
  • Click “Delete” in the step1.
  • You will see the filter screen now, where in you can see below search filters which can be used to list out the records
    • Student Name
    • Student ID
    • Class
    • Subject
    • From Date
    • To Date
    • Please type value for any one of above filters and then press next
  • you can see all the resulted records which are satisfied by your above chosen search filter.
  • If there is only one resulted record for the given filter, system will automatically take you next step, otherwise click on record which needs to be deleted.
  • System will bring the full detailed view of the record.
  • Click “Delete” in the bottom on the screen.
Tips:

The Person who Creates the Record can only delete that record.

Case Study