Teacher User Manual

Teacher User Manual > Configurations > Class
Class Configuration
Menu path : Configurations -> Class

Here the Institute Can Configure the various classes that are conducted under the institute

Class Configuration-General details
Class Configuration-General details
Class Configuration-Period details
Class Configuration-Period details

Screen Fields Overview

Field Name Field Type Mandatory Data Nature Remarks
Class Text Yes Alpha Numeric characters Mention class code or class Id in this field
Class Description Text Yes Alpha Numeric characters Brief description about the class
Teacher Name Suggestion List No Alpha Numeric characters Select the Teacher name available in the list
Teacher ID Suggestion List No Alpha Numeric characters Select the Teacher ID available on the list. If you click the Staff name it automatically provide the staff ID
Year/Standard Suggestion List No Alpha Numeric characters Mention the year/standard for the class. Say for example if you have 2 different classes 3/A and 3/B for year 3. You can enter here 3
Section/Department/Major Text No Alpha Numeric characters Enter the section/department/major of the class. Say for example if you have 2 different classes 3A and 3B for year 3. You can give here as A for one class, and B for other class
Attendance Drop Down Yes Select any one below
  1. Period wise
  2. Day wise
  3. Noon wise
The type of attendance applicable for the class should be entered for the class
Period Details
Period number Drop Down Yes Select any one below
  1. Period wise
  2. Day wise
  3. Noon wise
Enter the section/department/major of the class. Say for example if you have 2 different classes 3A and 3B for year 3. You can give here as A for one class, and B for other class
Start Time (Hour &min) Drop Down Yes Select the values for hour 00 to 23 & Select the values for Min 00 to 59 Enter the Starting time of the period
End Time (Hour &min) Drop Down Yes Select the values for hour 00 to 23 & Select the values for Min 00 to 59 Enter the Ending time of the period
Noon Drop Down Yes Select any one below 1.Forenoon2.Afternoon Select the noon to which that specific period belongs to.

Q: How to create the Class Configuration?

Class Configuration can be Created by following the below steps:
  • Choose Menu (Institute=>Class Configuration) from Menu tree.
  • Click “Create” in the menu in step 1.
  • Fill the necessary fields. (refer the screen fields overview table above)
  • Click “Next” at the bottom of the screen to move on next steps.
  • In order to add Period for in the class.
    • press “+” button, New empty record will be created.
    • Then enter Period Details.
  • Once reach last step, you may enter remarks about the Creation. This remark can be seen in the field ‘maker remarks’, under the audit tab of the full record view. If maker of the record wants to convey some message to checker or they want to keep some notes, they can type it here. Checker can see the same before authorization under the audit tab in the screens.
  • Click “Save” in the last step..

Q: How to view the Class Configuration?

Class Configuration can be Viewed by following the below steps:
  • Choose Menu (Institute=>Class Configuration) from Menu tree.
  • Click “View” in the step1.
  • You will see the filter screen now, where in you can see below search filters which can be used to list out the records
    • Class
    • Auth Status.
    AuthStatus filter can be used to fetch records which are either Authorized (Verified) or unauthorized (Not Verified) by admin
    Please type value for any one of above filters and then press next
  • you can see all the resulted records which are satisfied by your above chosen search filter.
  • If there is only one resulted record for the given filter, system will automatically take you next step, otherwise click on record which needs to be Viewed.
  • Then System will bring full detailed view of the record; You can see General, Period and audit tabs. You can click the tab to see corresponding details.

Q: How to Modify the Class Configuration?

Class Configuration can be modified by following the below step:
  • Choose Menu (Institute=>Class Configuration) from Menu tree.
  • Click “Edit” in the step1.
  • You will see the filter screen now, where in you can see below search filters which can be used to list out the records.
    • Class
    • Auth Status
    • AuthStatus filter can be used to fetch records which are either Authorized (Verified) or unauthorized (Not Verified) by admin
      Please type value for any one of above filters and then press next
  • you can see all the resulted records which are satisfied by your above chosen search filter.
  • If there is only one resulted record for the given filter, system will automatically take you next step, otherwise click on record which needs to be modified.
  • System will bring full detailed view of the record; you can see General, Period and audit tabs. you can click the tab to modify corresponding details.
  • You can change the details of the required fields.
  • In order to add new Period for Different subject in the class,
    • press “+” button, New empty record will be created
    • Then enter Period Details
  • In order to remove Period for the subject in the class,
    • press “-” button, record will be created deleted
  • Click “Next” in the bottom on the screen.
  • Once reach last step, you may enter remarks about the Modification. This remark can be seen in the field ‘maker remarks’, under the audit tab of the full view of the record. If maker of the record wants to convey some message to checker or they want to keep some notes, they can type it here. Checker can see the same before authorization under the audit tab in the screens.
  • Click “Save”.
Tips:

Only Admin and Other Staff can Modify the General Configuration.

Modification scenarios

Modification can be done for the following scenarios:
  • Admin and Other Staff can Modify the Class Configuration.

Q: How to Delete the Class Configuration?

Class Configuration can be Deleted by following the below steps:
  • Choose Menu (Institute=>Class Configuration) from Menu tree
  • Click “Delete” in the step1.
  • You will see the filter screen now, where in you can see below search filters which can be used to list out the records
    • Class
    • Auth Status
    • AuthStatus filter can be used to fetch records which are either Authorized (Verified) or unauthorized (Not Verified) by admin
      Please type value for any one of above filters and then press next
  • you can see all the resulted records which are satisfied by your above chosen search filter.
  • If there is only one resulted record for the given filter, system will automatically take you next step, otherwise click on record which needs to be deleted.
  • Then System will bring full detailed view of the record.
  • Click “Delete” in the bottom on the screen.
Tips:

The Person who Creates the Record can only delete that record.

Deletion scenarios

Deletion can be done for the following scenario:
  • Other staff mistakenly created the class configuration, and it is not yet authorized by Admin, they can delete the record.
  • Other staff mistakenly modify the class configuration, and it is not yet authorized by Admin, they can delete the modification version.

Q: How to Authorize the Class Configuration?

Authorize means that record created or modified by one staff should be verified by admin.
If one level of authorization steps is not required , you can avoid the same by allowing auto-authorization for Teacher / Other staff users. This can be done from User->Role screen, Please refer user manual of User -> Role screen for more details.
configuration can be authorized by following the below steps
  • Choose Menu (Institute=>Class Configuration) from Menu tree
  • Click “Authorize” in step1.
  • The unauthorized Class Configuration records will be displayed
  • If there is only one unauth record, system will automatically take you next step, otherwise click on record which needs to be authorized
  • Then system will show you the full details of the record, you can verify the details
  • Then click next in the bottom
  • Once you reach last step, if you want to enter any remarks about this authorization or rejection, you can enter here. This can be viewed under “Checker Remarks” field of audit tab of the full record view.
  • Click “Auth” or “Reject”.
Tips:

  • Authorize means that record created or modified by one staff should be verified by admin.
  • If the record is modified by admin, then that record is Auto authorized or Auto Verified. So, there is no need of authorization or verification by another admin.
  • During Authorization admin can either Authorize or Reject the created or modified records. They can reject the record in the case of error in modification.


Authorization scenarios

Authorization can be done for the following scenarios:
  • After creation or modification, in order to apply the changes throughout the application, it requires an authorization or verification from the admin.
  • During verification Admin can find the human errors.

Q: Why does the Institute need this Class Configuration?

  • Classes configured here is being used across all the features in the application
  • Attendance type applicable for the class can be configured here. Select any one below
    • Period wise - Attendance is taken for each period
    • Day wise - Attendance is taken only once a day
    • Noon wise - Attendance is taken once for forenoon and afternoon
  • Periods applicable for the class and timings for the period can be configured here
  • If institutes conduct any coaching classes after school timings like chess, cricket, speech, Robotics, these classes also can be configured here

Case Study