Here teacher can create Notes for a particular date
Staff Notes-General Details
Staff Notes-Notes Details 1
Staff Notes-Notes Details 2
Staff Notes-Notes Details 3
Screen Fields Overview
Field Name
Field Type
Mandatory
Data Nature
Remarks
Staff Name
Suggestion List
Yes
Alpha Numeric characters
Select the Staff Name available in the List
Staff ID
Suggestion List
Yes
Alpha Numeric characters
Select the Teacher ID available on the list.
If you click the Staff name it automatically provides the staff ID
Notes ID
Text
Yes
Alpha Numeric characters
By default, the system will provide an auto-generated Notes ID that can be used. If institute wants to assign their own Notes ID, System defaulted ID can be replaced with own Notes ID
Date
Text
Yes
Date Picker
Date of the Staff Notes should be mentioned here
Class
Suggestion List
Yes
Alpha Numeric characters
Select the class available in the List
Period Number
Text
Yes
Number
No need to enter, It will be defaulted by the system from the class configuration
Subject
Drop Down
No
Select
No need to enter, it will be defaulted by the system from the Timetable
Start Time
Text
No
Time
No need to enter, it will be defaulted by the system from the class configuration
End Time (Hour &min)
Drop Down
No
Time
No need to enter, it will be defaulted by the system from the class configuration
Unit/Lesson
Text
Yes
Alphanumeric character
Enter Unit/Lesson
Heading
Text
No
Alphanumeric character
Enter the Heading of the lesson
Sub Heading
Text
No
Alphanumeric character
Enter the Sub Headings in the field
Upload
Choose File
Yes
Only pdf files are supported
Choose the Study Material file to be uploaded
Notes
Text
No
Only pdf files are supported
Choose the Study Material file to be uploaded
Q:How to Create the Staff Notes?
Staff Notes can be Created by following the below steps:
Choose Menu (Staff Details=>Notes) from the Menu tree.
Click “Create” in the menu in step 1.
Fill the necessary fields. (refer the screen fields overview table above)
System will Automatically bring up the schedule for the class that the given teacher will take
Click Notes to move on next steps.
In order to add Notes,
press “+” button, New empty record will be created
Then enter Notes Details
Once reach last step, you may enter remarks about the Creation. This remark can be seen in the field ‘maker remarks’, under the audit tab of the full record view. If maker of the record wants to convey some message to checker or they want to keep some notes, they can type it here. Checker can see the same before authorization under the audit tab in the screens.
Click “Save” in the last step.
Tips:
Admin and Teacher can create the Staff Notes.
Q:How to View the Staff Notes ?
Staff Notes can be Viewed by following the below steps:
Choose Menu (Staff Details=>Notes) from the Menu tree
Click “View” in the step1.
You will see the filter screen now, where in you can see below search filters which can be used to list out the records .
Staff Name
Staff ID
Class
Subject
From Date
To Date
Please type value for any one of above filters and then press next
you can see all the resulted records which are satisfied by your above-chosen search filter .
If there is only one resulted record for the given filter, system will automatically take you next step, otherwise click on record which needs to be Viewed.
7. Then System will bring full detailed view of the record; you can see General, Note Details, and audit tabs. You can click the tab to see corresponding details.
Q: How to Modify the Staff Notes?
Staff Notes can be modified by following the below steps:
Choose Menu (Staff Details=>Notes) from the Menu tree.
Click “Edit” in the step1.
You will see the filter screen now, where in you can see below search filters which can be used to list out the records .
Staff Name
Staff ID
Class
Subject
From Date
To Date
Please type value for any one of above filters and then press next
you can see all the resulted records which are satisfied by your above-chosen search filter.
If there is only one resulted record for the given filter, the system will automatically take you next step, otherwise click on record which needs to be modified.
Then System will bring full detailed view of the record; you can see General, Plan Details, Notification and audit tabs. you can click the tab to modify corresponding details.
You can change the details of the required fields.
In order to add more Notes ,
press “+” button, New empty record will be created
Then enter Notes Details
In order to remove Notes,
press “-” button, record will be removed
Click “Next” in the bottom on the screen.
Once reach last step, you may enter remarks about the Modification. This remark can be seen in the field ‘maker remarks’, under the audit tab of the full view of the record. If maker of the record wants to convey some message to checker or they want to keep some notes, they can type it here. Checker can see the same before authorization under the audit tab in the screens.
Click “Save”.
Tips:
Admin, and Teacher can Modify the Staff notes
Modification scenarios
Modification can be done for the following scenarios:
If there is a change in already existing record of Staff Notes.
Q:How to Delete the Staff Notes?
Staff Notes can be Deleted by following the below steps:
Choose Menu (Staff Details=>Notes) from the Menu tree
Click “Delete” in the step1.
You will see the filter screen now, where in you can see below search filters which can be used to list out the records.
Staff Name
Staff ID
Class
Subject
From Date
To Date
Please type value for any one of above filters and then press next
you can see all the resulted records which are satisfied by your above-chosen search filter.
If there is only one resulted record for the given filter, the system will automatically take you next step, otherwise click on record which needs to be deleted.
System will bring the full detailed view of the record.
Click “Delete” in the bottom on the screen.
Tips:
The Person who Creates the Record can only delete that record.
Deletion scenarios
Deletion can be done for the following scenarios:
Teacher mistakenly created the Staff Notes, and it is not yet authorized by Admin, they can delete the record.
Teacher mistakenly modify the Staff Notes, and it is not yet authorized by Admin, they can delete the modification version.
Q:Why does the Institute need this Staff Notes?
Staff Notes is used to take notes about particular subject that the staff handle
Case Study
For example, UK- based ABC school teacher Micheal creates staff Notes on 21-05-2021
Above scenario can be configured as below by either admin or Teacher
Staff Name
Date
Notes
Micheal
21-05-2021
Class
Period Number
Subject
Start Time
End Time
Unit/Lesson
Heading
Subheading
Upload
Notes
Class XI
1
Mathematics
9.00
11.00
Unit 7
Sequence and Series
Fibonaci Sequence
Sequence.pdf
F (0) = 0, 1, 1, 2, 3, 5, 8, 13, 21, 34 ...
For example, Us- based ABC College teacher Micheal creates staff Notes on 21-05-2021
Above scenario can be configured as below by either admin or Teacher
Staff Name
Date
Notes
Micheal
21-05-2021
Class
Period Number
Subject
Start Time
End Time
Unit/Lesson
Heading
Subheading
Upload
Notes
Class ECE
1
Linear Control Engineering
9.00
11.00
Unit 2
Types of Control System
Output Control System
Control System.pdf
Three basic types of control systems are available to executives
For example, Us- based ABC Training Institute teacher Micheal creates staff Notes on 21-05-2021.
Above scenario can be configured as below by either admin or Teacher
