Student Leave Management Menu path : Student ->Leave Management->Student Leaves
Here staff or parent can apply the leave for Students
Leave Management-General details
Leave Management-Other details
Screen Fields Overview
Field Name
Field Type
Mandatory
Data Nature
Remarks
Leave Reference ID
Text
Yes
Alpha numeric character
By default, the system will provide an auto-generated Leave Reference ID that can be used. If institute wants to assign their own Leave Reference ID, System defaulted ID can be replaced with own Leave Reference ID
Student Name
Suggestion List
Yes
Alpha numeric
Select the Student name available in the list
From Date
Date Picker
Yes
Date
Mention start of the leave period in the from date
From Date Option
Drop down
Yes
Select any one below
Half Day-Forenoon-Leave
Half Day-Afternoon-Leave
Improvement required
Full day
Select the From Date Leave Option, it indicates half day or full day on leave start date
To Date
Date Picker
Yes
Date
Mention the end of the leave period in the to date
To Date Option
Drop down
Yes
Select any one below
Half Day-Forenoon-Leave
Half Day-Afternoon-Leave
Improvement required
Full day
Select the To Date Leave Option it indicates half day or full day on leave end date.
Other Details
Leave Type
Drop down
Yes
Select any one below
Sick
Planned
Casual
Select the Leave Type
Reason
Text
Yes
Text
Enter the reason for leave
Q: How Teacher can Create Leave for Student?
Student Leave can be Created by following the below steps:
Choose Menu (Leave Management->Student Leaves) from Menu tree.
Click “Create” in the menu in step 1.
Fill in the necessary fields. (refer to the screen fields overview table above)
Click “Next” at the bottom of the screen to move on to the next steps.
Once reach the last step, you may enter remarks about the Creation. This remark can be seen in the field ‘maker remarks’, under the audit tab of the full record view. If the maker of the record wants to convey some message to the checker or they want to keep some notes, they can type it here. The Checker can see the same before authorization under the audit tab in the screens.
Click “Save” in the last step.
Tips:
Admin and Teacher can create the Student Leaves on need basis.
Q: How Teacher can view the Student Leave applications?
Student Leave can be Viewed by following the below steps:
Choose Menu (Leave Management->Student Leaves) from Menu tree.
Click “View” in the step1.
You will see the filter screen now, where in you can see below search filters which can be used to list out the records
Student Name
Student ID
From
To
Class
Auth Status
AuthStatus filter can be used to fetch records which are either Authorized
(Verified) or unauthorized (Not Verified) by admin or teacher Please type value for any one of the above filters and then press next
You can see all the resulted records which are satisfied by your above chosen search filter.
If there is only one resulted record for the given filter, system will automatically take you next step, otherwise click on record which needs to be Viewed
Then System will bring full detailed view of the record; you can see General, Others, and Audit tabs. You can click the tab to see corresponding details.
Q: How teacher can Modify Leave application for Students?
Student Leave can be modified by following the below steps:
Choose Menu (Leave Management->Student Leaves) from Menu tree
Click “Edit” in the step1.
You will see the filter screen now, wherein you can see below search filters which can be used to list out the records.
Student Name
Student ID
From
To
Class
Auth Status
AuthStatus filter can be used to fetch records which are either Authorized
(Verified) or unauthorized (Not Verified) by admin or teacher Please type value for any one of the above filters and then press next
You can see all the resulted records that are satisfied by your above-chosen search filter.
If there is only one resulted record for the given filter, the system will automatically take you next step, otherwise click on record which needs to be modified.
Then the System will bring the full detailed view of the record; you can see General, Others and audit tabs. You can click the tab to modify corresponding details
You can change the details of the required fields.
Click “Next” at the bottom of the screen.
Once reach the last step, you may enter remarks about the Modification. This remark can be seen in the field ‘maker remarks’, under the audit tab of the full view of the record. If maker of the record wants to convey some message to checker or they want to keep some notes, they can type it here. Checker can see the same before authorization under the audit tab in the screens.
Click “Save”.
Tips:
Admin and Teacher can Modify the Student Leave.
Modification scenarios
Modification can be done for the following scenarios:
If there is a change in already existing record of Student Leave.
Q: How teacher can Delete Leave for Students?
Student Leave can be Deleted by following the below steps:
Choose Menu (Leave Management->Student Leaves) from Menu tree.
Click “Delete” in the step1.
You will see the filter screen now, where in you can see below search filters which can be used to list out the records
Student Name
Student ID
From
To
Class
Auth Status
AuthStatus filter can be used to fetch records which are either Authorized
(Verified) or unauthorized (Not Verified) by admin or teacher Please type value for any one of the above filters and then press next
You can see all the resulted records which are satisfied by your above-chosen search filter.
If there is only one resulted record for the given filter, the system will automatically take your next step, otherwise click on the record which needs to be deleted.
System will bring full detailed view of the record.
Click “Delete” in the bottom of the screen.
Tips:
The Person who Creates the Record can only delete that record.
Deletion scenarios
Deletion can be done for the following scenario:
Teacher mistakenly created the Student Leave, and it is not yet authorized by admin or teacher, they can delete the record.
Teacher mistakenly modify the Student Leave, and it is not yet authorized by admin or teacher, they can delete the modification version
Q: How can approve the Student Leave?
Authorize means that a record created or modified by one staff should be verified by the admin or teacher. If one level of authorization steps is not required, you can avoid the same by allowing auto-authorization for Teacher / Other staff users. This can be done from User->Role screen, Please refer user manual of User -> Role screen for more details. Student Leave can be authorized by following the below steps.
Choose Menu (Leave Management->Student Leaves) from Menu tree.
Click “Authorize” in step1.
The unauthorized Student Leave records will be displayed
If there is only one unauth record, the system will automatically take your next step, otherwise click on the record which needs to be authorized.
Then the system will show you the full details of the record, you can verify the details.
Click “Next” in the bottom on the screen.
Once you reach the last step, if you want to enter any remarks about this authorization or rejection, you can enter them here. This can be viewed under the “Checker Remarks” field of the audit tab of the full record view.
Click “Auth” or “Reject”.
Tips:
Authorize means that a record created or modified by one staff should be verified by the admin or teacher.
If the record is modified by admin, then that record is Auto authorized or Auto Verified. So, there is no need for authorization or verification by another admin.
During Authorization, admin can either Authorize or Reject the created or modified records. They can reject the record in the case of an error in modification.
Authorization scenarios
Authorization can be done for the following scenarios:
After creation or modification, in order to apply the changes throughout the application, it requires authorization or verification from the admin or teacher.
During verification, Admin can find the human errors.
Case Study
For example, Dubai- based ABC Schools’ teacher applies 2days leave for student Aiden, since Aiden’s parent is not able to apply, they orally informed the teacher. Leave from 22nd after noon to 24th forenoon.
Student Name
From Date
To Date
Leave type
Reason
Date
Option
Date
Option
Aiden
22-03-2021
Half day-Afternoon-Leave
24-03-2021
Half day-Forenoon-Leave
Planned
Attending family Function
Parent applies full day leave on 07-08-2021 for the student James.
Student Name
From Date
To Date
Leave type
Reason
Date
Option
Date
Option
James
07-08-2021
Full Day
07-08-2021
Full Day
Sick
Fever
For example, UK- based ABC Schools’ teacher applies 2days leave for student Aiden, since Aiden’s parent is not able to apply, they orally informed the teacher. Leave from 22nd after noon to 24th forenoon.
Student Name
From Date
To Date
Leave type
Reason
Date
Option
Date
Option
Aiden
22-03-2021
Half day-Afternoon-Leave
24-03-2021
Half day-Forenoon-Leave
Planned
Attending family Function
Parent applies full day leave on 07-08-2021 for the student James.
Student Name
From Date
To Date
Leave type
Reason
Date
Option
Date
Option
James
07-08-2021
Full Day
07-08-2021
Full Day
Sick
Fever
For example, Japan- based ABC Computer training institute teacher applies 2days leave for student Aiden, since Aiden’s parent is not able to apply, they orally informed the teacher. Leave from 22nd after noon to 24th forenoon.
Student Name
From Date
To Date
Leave type
Reason
Date
Option
Date
Option
Aiden
22-03-2021
Half day-Afternoon-Leave
24-03-2021
Half day- Forenoon-Leave
Planned
Attending family Function
Parent applies full day leave on 07-08-2021 for the student James.
