Teacher User Manual

Teacher User Manual > Classroom Activities > Study Material
Study Material
Menu path : Classroom Activities > Study Material

Here a staff can create a study material for a particular year/standard

Study material -General Details
Study material -General Details
Study Material -Material Details
Study Material -Material Details

Screen Fields Overview

Field Name Field Type Mandatory Data Nature Remarks
Material ID Text Yes Alpha Numeric characters By default, the system will provide an auto-generated Study Material ID that can be used. If institute wants to assign their Study Material ID, System defaulted ID can be replaced with own Study Material ID
Material Description Text Yes Alpha Numeric characters Brief description about Study Material
Year/Standard Dropdown Yes Select Select the Year/Standard
Upload Choose File Yes Only pdf files are supported Choose the Study Material file to be uploaded
Subject Drop down No Select Select one of the Subject values available in the Institute
Unit/Lesson Text Yes Alphanumeric character Enter Unit/Lesson
Heading Text No Alphanumeric character Enter the Heading of the lesson
Subheadings Text No Alphanumeric character Enter the Subheadings in the field
Parent Notification Details
SMS Check box No Either tick or not tick the box If the Institute has an SMS Subscription Limit, you can choose SMS Notification Required. The Study Material Notification will be sent to the Parent based on the SMS template maintained for Study Material in Institute/Notification Template screen
Email Check box No Either tick or not tick the box If the Institute has an Email Subscription Limit, you can choose Email Notification Required. The Study Material Notification will be sent to the Parent based on the Email template maintained for Study Material in Institute/Notification Template screen

Q: How to Create Study Material?

Study Material can be created by following the below steps:
  • Choose Menu (Classroom Activities=>Study Material) from Menu tree
  • Click “Create” in the menu in step 1.
  • Fill in the necessary fields. (refer to the screen fields overview table above)
  • Study Material can be uploaded as pdf file
  • Click “Next” at the bottom of the screen to move on to the next steps.
  • Once reach the last step, you may enter remarks about the Creation. This remark can be seen in the field ‘maker remarks’, under the audit tab of the full record view. If the maker of the record wants to convey some message to the checker or they want to keep some notes, they can type it here. The Checker can see the same before authorization under the audit tab in the screens.
    • Press the “+” button, New empty record will be created
    • Then enter Unit/Lesson Details
  • Once reach the last step, you may enter remarks about the Creation. This remark can be seen in the field ‘maker remarks’, under the audit tab of the full record view. If the maker of the record wants to convey some message to the checker or they want to keep some notes, they can type it here. A checker can see the same before authorization under the audit tab in the screens.
  • Click “save” on the last steps.
Tips:

Admin, Teacher and Other staff can create the Study Material.


Q: How to view the Study Material?

Study Material can be Viewed by following the below steps:
  • Choose Menu (Institute=>Study Material) from Menu tree
  • Click “View” in step1.
  • You will see the filter screen now, wherein you can see below search filters which can be used to list out the records
    • Year/Standard
    • Subject
    Please type value for any one of the above filters and then press next
  • you can see all the resulted records which are satisfied by your above-chosen search filter.
  • If there is only one resulted record for the given filter, the system will automatically take you next step, otherwise click on the record which needs to be Viewed.
  • Then System will bring the full detailed view of the record; you can see General, Material and Audit tabs. You can click the tab to see corresponding details.

Q: How to Modify the Study Material?

Study Material can be modified by following the below steps:
  • Choose Menu (Classroom Activities=>Study Material) from Menu tree.
  • Click “Edit” in the step1.
  • You will see the filter screen now, wherein you can see below search filters which can be used to list out the records .
    • Year/Standard
    • Subject
    • Please type value for any one of the above filters and then press next
  • you can see all the resulted records that are satisfied by your above-chosen search filter .
  • If there is only one resulted record for the given filter, the system will automatically take you next step, otherwise click on record which needs to be modified .
  • Then the System will bring the full detailed view of the record; you can General, Material and Audit tabs. You can click the tab to modify corresponding details.
  • You can change the details of the required fields.
  • Click “Next” at the bottom of the screen.
  • Once reach the last step, you may enter remarks about the Modification. This remark can be seen in the field ‘maker remarks’, under the audit tab of the full view of the record. If maker of the record wants to convey some message to checker or they want to keep some notes, they can type it here. Checker can see the same before authorization under the audit tab in the screens.
  • Click “Save”.
Tips:

Admin, Teacher, and Other Staff can Modify the Study Material.

Modification scenarios

Modification can be done for the following scenarios:
  • If there is a change in already existing record of Study Material.

Q: How to Delete the Study Material?

Study Material can be Deleted by following the below steps:
  • Choose Menu (Classroom Activities=>Study Material) from Menu tree
  • Click “Delete” in the step1.
  • You will see the filter screen now, where in you can see below search filters which can be used to list out the records.
    • Year/Standard
    • Subject
    • Please type value for any one of the above filters and then press next.
  • you can see all the resulted records which are satisfied by your above- chosen search filter .
  • If there is only one resulted record for the given filter, the system will automatically take your next step, otherwise click on the record which needs to be deleted .
  • System will bring full detailed view of the record.
  • Click “Delete” at the bottom of the screen.
Tips:

The Person who Creates the Record can only delete that record.

Deletion scenarios

Deletion can be done for the following scenario:
  • Teacher/Other staff mistakenly created the Study Material, and it is not yet authorized by Admin, they can delete the record.
  • Teacher/Other staff mistakenly modify the Study Material, and it is not yet authorized by Admin, they can delete the modification version.

Q: How to Authorize the Study Material?

Authorize means that a record created or modified by one staff should be verified by the admin.
If one level of authorization steps is not required , you can avoid the same by allowing auto-authorization for Teacher / Other staff users. This can be done from User->Role screen, Please refer user manual of User -> Role screen for more details.
Study Material can be authorized by following the below steps.
  • Choose Menu (Classroom Activities=>Study Material) from Menu tree
  • Click “Authorize” in step1.
  • The unauthorized Study Materials records will be displayed
  • If there is only one unauth record, the system will automatically take your next step, otherwise click on the record which needs to be authorized
  • Then the system will show you the full details of the record, you can verify the details
  • Then click “Next” at the bottom of the screen.
  • Once you reach last step, if you want to enter any remarks about this authorization or rejection, you can enter here. This can be viewed under “Checker Remarks” field of audit tab of the full record view.
  • Click “Auth” or “Reject”.
Tips:

  • Authorize means that record created or modified by one staff should be verified by admin.
  • If the record is modified by admin, then that record is Auto authorized or Auto Verified. So, there is no need of authorization or verification by another admin.
  • During Authorization admin can either Authorize or Reject the created or modified records. They can reject the record in the case of error in modification.


Authorization scenarios

Authorization can be done for the following scenarios:
  • After creation or modification, in order to apply the changes throughout the application, it requires an authorization or verification from the admin.
  • During verification Admin can find the human errors .

Q: How Study Material can be tracked for a given student?

Study Material can be tracked for a given student by following the below steps:
  • Choose Menu (Student Level Tracking=>Study Material) from Menu tree.
  • You will see the filter screen now, where in you can see “Student Name” search filter which can be used to list out the Study Material records for a given student.
    Enter student name whose Study Material needs to be tracked. And you can use “Subject” filter to track most Specific records.
    After entering the filter values, please press next .
  • you can see all the resulted Study Material records which are satisfied by your above chosen search filter.
  • If there is only one resulted record for the given filter, system will automatically take you next step, otherwise click on record which needs to be Viewed.
  • Then System will bring full detailed view of the Study Material record; you can see General, Material and Audit tabs. You can click the tab to see corresponding details
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