Video Lesson Menu path : Classroom Activities-> Video Lesson
Here Institute can create a video lesson for the assigned group of students
Video Lesson- General details
Video Lesson- Content details
Screen Fields Overview
Field Name
Field Type
Mandatory
Data Nature
Remarks
Lesson ID
Text
Yes
Alpha numeric character
By default, the system will provide an auto-generated Lesson ID that can be used.
If institute wants to assign their own Lesson ID, System defaulted ID can be replaced with
own Lesson ID
Description
Text
Yes
Alpha numeric Character
Brief description about lesson
Subject
Dropdown
Yes
Select anyone in the List
Select the subject available in the List
Assign group
Suggestion List
Yes
Alpha numeric character
Assign the group for which the Video Lesson is applicable
Content Details
URL
Text
Yes
Alpha numeric character
Mention the link/URL of the YouTube video. You can copy and paste the YouTube URL from
YouTube.com
Other Details
Instruction to Parents/Students
Text
Yes
Alpha numeric character
Enter the Instructions to parents/students that corresponds to the lesson
Notification Details
SMS
Select box
No
Either tick or not tick the box
If the Institute has an SMS Subscription Limit, you can choose SMS Notification Required.
The Video Lesson Notification will be sent to the Parent based on the SMS
Email
Select box
No
Either tick or not tick the box
If the Institute has an Email Subscription Limit, you can choose Email Notification
Required.
The Video lesson Notification will be sent to the Parent based on the Email
Q: How to Create the Video Lesson?
Video Lesson can be Created by following the below steps:
Choose Menu (Classroom Activities-> Video Lesson) from Menu tree.
Click “Create” in the menu in step 1.
Fill in the necessary fields. (refer to the screen fields overview table above)
Click “Next” at the bottom of the screen to move on to the next steps.
Once reach the last step, you may enter remarks about the Creation. This remark can be seen in
the field ‘maker remarks’, under the audit tab of the full record view. If the maker of the
record wants to convey some message to the checker or they want to keep some notes, they can
type it here. The Checker can see the same before authorization under the audit tab in the
screens.
Click “Save” in the last step.
Tips:
Admin, and Teacher can create the Video Lesson.
Q: How to view the Video Lesson?
Video Lesson can be Viewed by following the below steps:
Choose Menu (Classroom Activities-> Video Lesson) from Menu tree
Click “View” in the step1.
You will see the filter screen now, where in you can see below search filters which can be used to list
out the records
Subject
Assignee group
Auth Status
AuthStatus filter can be used to fetch records which are either Authorized
(Verified) or unauthorized (Not Verified) by admin or teacher Please type value for any one of the above filters and then press
next
You can see all the resulted records which are satisfied by your above chosen search filter.
If there is only one resulted record for the given filter, system will automatically take you next step,
otherwise click on record which needs to be Viewed
Then System will bring full detailed view of the record; you can see General, Content, Others,
Notification and Audit tabs. You can click the tab to see corresponding details.
Q: How to Modify the Video Lesson?
Video Lesson can be modified by following the below steps:
Choose Menu (Classroom Activities-> Video Lesson) from Menu tree.
Click “Edit” in the step1.
You will see the filter screen now, wherein you can see below search filters which can be used
to list out the records.
Subject
Assignee group
Auth Status
AuthStatus filter can be used to fetch records which are either
Authorized
(Verified) or unauthorized (Not Verified) by admin or teacher Please type value for any one of the above filters and then press
next
You can see all the resulted records that are satisfied by your above-chosen search filter.
If there is only one resulted record for the given filter, the system will automatically take
you next step, otherwise click on record which needs to be modified.
Then the System will bring the full detailed view of the record; you can see General, Content,
Others, Notification and audit tabs. You can click the tab to modify corresponding details.
You can change the details of the required fields.
Click “Next” at the bottom of the screen.
Once reach the last step, you may enter remarks about the Modification. This remark can be seen
in the field ‘maker remarks’, under the audit tab of the full view of the record. If maker of
the record wants to convey some message to checker or they want to keep some notes, they can
type it here. Checker can see the same before authorization under the audit tab in the screens.
Click “Save”.
Tips:
Admin, and Teacher can Modify the Video Lesson.
Modification scenarios
Modification can be done for the following scenarios:
If there is a change in already existing record of Video Lesson.
Q: How to Delete the Video Lesson?
Video Lesson can be Deleted by following the below steps:
Choose Menu (Classroom Activities-> Video Lesson) from Menu tree
Click “Delete” in the step1.
You will see the filter screen now, where in you can see below search filters which can be used to list
out the records
Subject
Assignee Group
Auth Status
AuthStatus filter can be used to fetch records which are either Authorized
(Verified) or unauthorized (Not Verified) by admin or teacher Please type value for any one of the above filters and then press
next
You can see all the resulted records which are satisfied by your above-chosen search filter.
If there is only one resulted record for the given filter, the system will automatically take your next
step, otherwise click on the record which needs to be deleted.
System will bring full detailed view of the record.
Click “Delete” in the bottom of the screen.
Tips:
The Person who Creates the Record can only delete that record.
Deletion scenarios
Deletion can be done for the following scenario:
Teacher mistakenly created the Video lesson, and it is not yet authorized by admin or teacher, they can
delete the record.
Teacher mistakenly modify the Video Lesson, and it is not yet authorized by admin or teacher, they can
delete the modification version.
Q: How to Authorize the Video Lesson?
Authorize means that a record created or modified by one staff should be
verified by the admin or teacher. If one level of authorization steps is not required , you can avoid the same
by allowing auto-authorization for Teacher / Other staff users. This can be done from User->Role
screen, Please refer user manual of User -> Role screen for more details. Video Lesson can be authorized by following the below steps.
Choose Menu (Classroom Activities-> Video Lesson) from Menu tree
Click “Authorize” in step1.
The unauthorized Video Lesson records will be displayed
If there is only one unauth record, the system will automatically take your next step, otherwise
click on the record which needs to be authorized
Then system will show you the full details of the record, you can verify the details
Click “Next” in the bottom on the screen.
Once you reach the last step, if you want to enter any remarks about this authorization or
rejection, you can enter them here. This can be viewed under the “Checker Remarks” field of the
audit tab of the full record view.
Click “Auth” or “Reject”.
Tips:
Authorize means that a record created or modified by one staff should be verified by the Teacher/Other
staff.
If the record is modified by admin, then that record is Auto authorized or Auto Verified. So, there is
no need for authorization or verification by another admin.
During Authorization, admin can either Authorize or Reject the created or modified records. They can
reject the record in the case of an error in modification.
Authorization scenarios
Authorization can be done for the following scenarios:
After creation or modification, in order to apply the changes throughout the application, it requires
authorization or verification from the admin or teacher.
During verification, Admin can find the human errors.
Q: How Video Lesson can be viewed for a given student?
Video lesson can be viewed for a given student by following the below steps:
Choose Menu (Student Level Tracking=>Video lesson) from Menu tree.
You will see the filter screen now, where in you can see “Student Name” search filter which can be used
to list out the Video lesson records for a given student.
Enter the student name whose video lessons need to be viewed.
After entering the Student name, please press next.
You can see all the resulted Video lesson records which are satisfied by your above chosen search filter
If there is only one resulted record for the given filter, system will automatically take you next step,
otherwise click on record which needs to be Viewed.
Then System will bring full detailed view of the Video lesson record; you can see General, Content,
Others and Audit tabs. You can click the tab to see corresponding details
Q: How can view the Video Lesson applicable to given class?
Video lesson can be viewed for a given class by following the below steps:
Choose Menu (Student Level Tracking=>Video lesson) from Menu tree.
You will see the filter screen now, where in you can see “class” search filter which can be used to list
out the Video lesson records for a given class.
Enter class code for which video lessons need to be viewed.
After entering the class code, please press next.
You can see all the resulted Video lesson records which are satisfied by your above chosen search filter
If there is only one resulted record for the given filter, system will automatically take you next step,
otherwise click on record which needs to be Viewed.
Then System will bring full detailed view of the Video lesson record; you can see General, Content,
Others and Audit tabs. You can click the tab to see corresponding details
Case Study
For example, UK- based ABC schools have to assign a Pythagoras theorem YouTube video lesson for
10th grade Students.
An English rhymes from YouTube is assigned for KG students .
Above scenario can be configured as below by either admin or Teacher
Lesson Description
Subject
Assignee Group
URL
Instructions to parents/students
Parent notifications
SMS
Mail
Pythagoras theorem Video
Maths
All Students in the Class 10
https://www.youtu.be/gKjEabkC64
Please must watch the Video
✓
✓
English rhymes Video
English
All Students in the KG
https://www.youtu.be/i7ygKQunfmE
Click the YouTube link and Please watch the Video
✖
✖
For example, Japan- based ABC colleges have to assign a YouTube video on the topic “introduction
to computer” lesson for 1st year computer science Students
Devices & circuits video lesson is assigned for “All Students in ECE1” students.
Above scenario can be configured as below by either admin or Teacher
Lesson Description
Subject
Assignee Group
URL
Instructions to parents/students
Parent notifications
SMS
Mail
Introduction to computer
Computer programming
All Students in the Class CSE1
https://www.youtu.be/i7ygKQunfmE
Please must watch the Video
✓
✓
Devices & circuits
Electronic Devices & Circuit
All Students in the ECE1
https://youtu.be/n-CYKFZKxX8
Click the YouTube link and Please watch the Video
✖
✖
For example, UK- based ABC computer training institute have to assign a Basic of java lesson for
“All Students in Class Java” Students
A Pointer in C program lesson is assigned for “All Students in Class C” students.
Above scenario can be configured as below by either admin or Teacher
